Smart Form PO Summary [PDF]

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SAP Implementation at PIL

Smartforms - Functional Specification

Note: As this is a case study that simulates a real life development object, some fields will be marked as TBD and highlighted in Blue. These fields should be having real values, in customer development specifications.

Functional Specification - Forms Purchase Order - Summary

Document Reference: Version: Document Status:

TBD 1.0 Signed off

Author:

Gautam

Last Revision Date: Date Created: Date Printed:

04.12.2006 04.12.2006 04.12.2006

Smart form PO summary

11/8/2014

SAP Implementation at PIL

Smartforms - Functional Specification

Document Control Business Area

Material Management

GAP ID

TBD

FS Definition Form ID

TBD

SAP R/3 Version

ECC 5.0

Location / Site

TBD

Approval and Distribution Approved by Process Team Lead Development Team Lead

Name TBD

Role TBD

Signature TBD

Date TBD

TBD

TBD

TBD

TBD

Document History Version 1.0 1.1 1.2 1.3

Reason for change Initial Version

Smart form PO summary

Date 30-Nov-2006

11/8/2014

SAP Implementation at PIL

Smartforms - Functional Specification

Table of Contents 1. GENERAL INFORMATION..............................................................................................................4 2. BUSINESS NEEDS & REQUIREMENTS..........................................................................................5 3. ISSUES......................................................................................................................................6 4. SAP SCRIPT/FORMS..................................................................................................................7 4.1 CURRENT FUNCTIONALITY..........................................................................................................7 4.2 PRINTING EXISTING SOLUTION....................................................................................................7 4.3 DESIRED FUNCTIONALITY...........................................................................................................7 4.4 CUSTOMIZING REQUIREMENTS....................................................................................................7 5. FORM LAYOUT...........................................................................................................................8 6. TECHNICAL DETAILS...................................................................................................................9 LAYOUT WINDOWS......................................................................................................................9 FIELD MAPPING..........................................................................................................................9 7. STANDARDS TEXTS/TEXT MODULES..........................................................................................11 8. TRANSLATION...........................................................................................................................11 9. LAYOUT DETAIL........................................................................................................................11 10. CUSTOM TABLES/STRUCTURE IN SAP......................................................................................12 11. ASSUMPTIONS..........................................................................................................................13 12. ERROR HANDLING....................................................................................................................13 13. LANGUAGE OF TEXTS...............................................................................................................13 14. TESTING SCENARIOS................................................................................................................13

Smart form PO summary

11/8/2014

SAP Implementation at PIL

1.

Smartforms - Functional Specification

General Information

AREA (SAP SYSTEM COMPONENTS): Short description:

MM

REQUESTED BY: AUTHOR: Program Transaction code: Task ID/Demand Number: Project Name:

Date:

30-Nov-2006

TBD

Tel no:

TBD

Gautam

Tel no:

TBD

Purchase Order Summary

YPOSUMM TBD SAP Implementation at PIL

Complexity:

High/mandatory Low/optional High

Volume of data:

Medium

Priority:

Mode: Frequency: Technical information: 1. Layout created using:

General information: 1. Results if no conversions are created: DURATION OF WORK

Medium/recommended Medium

Low

DATE AVAILABLE TBD FROM: Online Background Daily Weekly Monthly Biweekly Others (Specify) :      

Sapcript Smartform Subroutine pool Text Elements Standard Texts Text Id Print Program Legal requirements not fulfilled Lack of essential business information Lack of functions compared to legacy system Others (Specify):      

DEVELOPMENT

(IN MAN-DAYS): Is there an alternative in the standard system? Description of alternative: Reasons why alternative is not acceptable:

Smart form PO summary

5 days (Coding+Testing)

Yes

No

      Performance problems Others (Specify) :      

11/8/2014

Complexity

SAP Implementation at PIL

2.

Smartforms - Functional Specification

Business Needs & Requirements

Power India Limited started its operation in the year 1965. From its humble beginning in a small town of Maharashtra called Ranjangaon PIL has achieved several milestones and today it is one of the largest manufactures of storage batteries in India. Currently the company is having seven production facilities in India namely Ranjangaon, Pune, Nashik, Chennai, Hosur, Gurgaon and Durgapur respectively. Power India Limited, the flagship company of the Oscar group is the market leader in the storage battery industry. It manufactures wide range of batteries from 2 Ah capacities to 10500 Ah to cover the broadest spectrum of applications. The SAP Implementation at Power India Limited (PIL) will achieve the following: 1. Standardize and streamline the business process 2. Establishing an Integrated information repository 3. Improvement in the area of Planning 4. Complete visibility of stock PIL needs to issue the PO to the appropriate vendor and to hand it over to their representative. The MM clerk takes the print out of the PO and hands it over to the representative, the process happens in presence of the representative so as to make minor adjustment in order to make the process fast and effective. Assuming that the MM clerk knows the PO number whose printout is to be taken.

Smart form PO summary

11/8/2014

SAP Implementation at PIL

3.

Smartforms - Functional Specification

Issues

None Issue #

Issue owner

Date Raised

Smart form PO summary

Issue Description

11/8/2014

Issue Resolution

Resolved By & Date

SAP Implementation at PIL

4.

Smartforms - Functional Specification

SAP Script/Forms 4.1

Current Functionality

Output type Program Name Layout Form Name IMG path to access output type and layout set assignment Type of solution (Standard R/3, custom ABAP)

4.2

Printing Existing Solution

Menu Path for transaction: Values to be used and output type: Actions to be taken:

4.3

Desired Functionality

Output type(s): Form Types: Transmission medium: Legal requirements: Type of printer: Paper Size: Orientation: Portrait/Landscape: Special stationary to be used:

4.4

Customizing requirements

The functional consultant will customize the following output types: Output type Program Name Layout Form Names Development system

Smart form PO summary

11/8/2014

SAP Implementation at PIL

5.

Smartforms - Functional Specification

Form Layout

Refer to the following for an output samples for Window mapping, Label Description and Field mapping.

Layout.xls

Logic for the driver program. Selection Screen: Name

Purchase Order Number

Table-Field / Check Box / Radio Button – with group Table field (EKKOEBELN)

Parameter (P) / Select-option (S) P

Comments (Range, Single/Multiple selection, Patterns, Mandatory etc.) Mandatory

Default Value

None

Selection Logic: Get all fields (*) of DB table EKKO based on the selection screen Purchase Order number (EBELN), it becomes the interface structure “it_ekko” for the smartform(refered later in the specification). Similarly get all the item data from the DB table EKPO based on PO number (EBELN), it becomes the interface table “it_ekpo” for the smartform(refered later in the specification). Steps for creating the Object. 1. Create the smart form layout 2. Create the driver program 3. Create a transaction code (YPOSUMM) for the driver program. Please note that if this transaction code already exists you can create transaction code with any other name.

Flow logic for printing the purchase order summary 1. Execute the transaction created by you. 2. Select the required Purchase Order number. 3. Execute the program, 4. If there is data available for the give selection criteria, then the program will call your smartform. 5. This will bring a popup window asking the printer/output device type ‘LOCL’ and click on print preview to view the output of your script. Smart form PO summary

11/8/2014

SAP Implementation at PIL

6.

Smartforms - Functional Specification

Technical Details

Layout windows Reference

Print on page

Label Position

W1

All Pages

W2(Address Node)

All Pages

W3

First Page

W4(Address Node)

All Pages

W5

All Pages

W6

All Pages

W7

All Pages

W8

Last Page

Left = 0.5 CM Top = 0.5 CM Width = 4.5 CM Height = 4.5 CM Left = 15 CM Top = 0.5 CM Width = 6 CM Height = 4.5 CM Left = 7.5 CM Top = 1 CM Width = 6.25 CM Height = 2 CM Left = 0.5 CM Top = 5.5 CM Width = 6 CM Height = 2 CM Left = 15.2 CM Top = 5.33 CM Width = 5.5 CM Height = 2 CM Left = 3.5 CM Top = 8 CM Width = 14 CM Height = 16 CM Left = 0.5 CM Top = 26 CM Width = 17.2 CM Height = 3 CM Left = 9.5 CM Top = 24 CM Width = 8 CM Height = 1 CM

Field Mapping The MM Clerk enters the PO number in transaction ‘YPOSUMM’ and the Print Out is generated.

Smart form PO summary

11/8/2014

SAP Implementation at PIL

Smartforms - Functional Specification

Label Refere nces

Field

Field Description

Functionality

Logic

Print on page

Font

Font Format

Window

Label1

Title

Title

Title

All Pages

Helv e 18

Bold

W3 under Label1

label2

EKPOERNAM

Created by

PO creater name

Print ‘Purchase Order’ as Heading title. Get from it_ekpo.

All Pages

Helv e 10

Normal

W5 under label2

label3

EKPOERDAT

Created on

Creation Date

Get from it_ekpo.

All Pages

Helv e 10

Normal

W5 under label3

label4

EKPOMATNR

Material Number

Material No. Displayed

Get from it_ekpo.

All Pages

Helv e 10

Normal

W6 under label4

label4

EKPOMATKL

Material Group

Material Grp. Displayed

Get from it_ekpo.

All Pages

Helv e 10

Normal

W6 under label4

label4

MAKTMAKTX

Material Description

Material Desc. Displayed

Get from Makt table

All Pages

Helv e 10

Normal

W6 under label4

label5

EKPOMENGE

Order Quantity

Order Quantity

Get from it_ekpo.

All Pages

Helv e 10

Normal

W6 under label5

label6

EKPONETPR

Net Price

Net Price

Get from it_ekpo.

All Pages

Helv e 10

Normal

W6 under label6

Label7

Total

Total

Total Price

Last Page

Helv e 10

Normal

W8 under Label7

Label8

Page No.

Page No.

Page No.

All Pages

Helv e 10

Normal

W7 under Label8

Label9

T001ADRNR

Address

Address No. to retrieve the Business Address of the Comp. code

Label10

Compan y Logo

Company Logo

Company Logo

Label11

LFA1ADRNR

Address

Address No. to retrieve the Business Address of the Vendor

Add the net prices to get total price. Print the Page no. in format “ 1 of 10”. Get bukrs from it_ekpo, then get adrnr from T001 Database Table. Print Company Logo Get lifnr from it_ekko, then get adrnr from LFA1 Database Table.

Smart form PO summary

11/8/2014

All Pages

W2 (Address Node)

All Pages

W1

All Pages

W4 (Address Node)

SAP Implementation at PIL

7.

Standards Texts/Text Modules

Reference

8.

Text

Print on page

Label Position

Font

Output Format

Font Format

Translation

Reference

9.

Smartforms - Functional Specification

Description of use (in Language1)

Description of use (in Language2)

Description of use (in Language3)

Text module Name

Notes

Layout Detail

Position of Left Margin (Specify Unit) Position of Right Margin (Specify Unit) Position of Logo (Specify Unit) Logo (Specify Logo) Position of Main Window (Specify Unit)

Smart form PO summary

0.5 cm 0.5 cm Given in Layout windows EnjoySAP Given in Layout windows

11/8/2014

SAP Implementation at PIL

10. Custom

Smartforms - Functional Specification

Tables/Structure in SAP

Not Applicable

Table Name Short text Size category Table maintenance allowed Data class Buffering Table maintenance generator Authorization Group Field Data Name Element

Domain Type

Length Check TableField

Key Field

Foreign Description Key

Comments

Smart form PO summary

11/8/2014

SAP Implementation at PIL

11.

Smartforms - Functional Specification

Assumptions

The Purchase order is already created in the system and the MM clerk knows the PO number.

12. Error

Handling

No Error Handling.

13. Language

of texts

English

14. Testing

Scenarios

Normal Functionality - test cases that ensure the report functions as it should. ID Description 1 PO number given then we get the PO summary output in the spool request. 2 3 4 Exception - special logic or exceptions (e.g. report shold exclude certain specific condition) 5 6 Error Handling - functionality in case of errors (e.g. Error Message or Error Log ) 7

If the purchase order number is wrong, there should not be any printout.

8

Smart form PO summary

11/8/2014