Halal Internal Audit Checklist [PDF]

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ISCON BALAJI FOODS PVT. LTD. – LIMBASI Document Name:

HALAL INTERNAL AUDIT CHECKS

Document No:

IBF/HAS /01

Chapter No.

6

Page

Issue No./ date :

01/1-08-2017

Rev. No./ Date :

01/10-04-2021

1 of 11

Halal Internal audit Checklist –

Annexure-11A

Scope of Internal Halal criteria Factory Name: Iscon Balaji Foods, Pvt. Ltd Factory Address: At- Chanor Patiya, Limbasi Dist- Kheda Department: Quality Assurance/Quality Control (QA/QC)

Document No:HAS001

Report No:

Date:10.04.2021

No

Questions

Yes Yes

2.

Does the production department only Produce products that are declared and certified halal by LPPOM MUI?

3.

Is there any consistency of the use of All material and additive?

Yes

4.

Are all materials recorded in the list of materials approved by LPPOM MUI?

Yes

5.

If there is a product whose halal status is not yet clear (not halal certified), are the production equipment separated?

Yes

6.

Is there a possibility that a product Which is not halal certified contain pork or its derivatives

Yes

7.

Is there a possibility that a product Which is not halal certified contain pork or its derivatives

Yes

8.

If production tools of halal and not halal certified products are separated, Is formulating room also

Yes

No

Result of Audit Remarks

Production worksheet refer to formula and matrix of material approved by LPPOM MUI Letter of Consistency for all RM/PM arrange and Upload on cerol LPPOM MUI Approved List of Material made and available on file. All required information checked as per mention in Clause no- 04.

Halal logo is not mention in incoming raw materials good, but Halal certificate is in place for more clarification along with Approved Halal List. Pork free Declaration given by the All Suppliers

The equipment/tools and production lines is

ISCON BALAJI FOODS PVT. LTD. – LIMBASI Document Name:

HALAL INTERNAL AUDIT CHECKS

Document No:

IBF/HAS /01

Chapter No.

6

Page

Issue No./ date :

01/1-08-2017

Rev. No./ Date :

01/10-04-2021

2 of 11

separated?

separated.

9.

Are there no haram materials in the production area although they belong to another department or an Individual?

Yes

Haram Materials is used refer to the list of raw material approved by LPPOM MUI and having been given a halal Certificate

10.

Are there no haram materials in the production although they belong to Another department or an individual?

Yes

All Materials is free from contamination by anything that is najis and haram.

11.

Are all raw materials and additives systematically recorded and easily to Be traced?

Yes

12.

Is the manufacturing process done in such a way that it can avoid a product being contaminated by another Product or material haram/najis?

Yes

13.

Does the production Department have Working instruction for every stage of the process?

Yes

Materials used in production are systematically recorded and traced in every step in the production. Production line for cleaning procedure done properly to prevent cross-contamination Materials used in production are strictly prohibited to be located in the production.

Specific Remarks of Auditors:

Approved by: Kshatriya Divakar Auditee of QA/QC Department

Recorded by: Irfan Chauhan Internal Halal Auditor

Annexure-11A

Internal Halal Audit Report

ISCON BALAJI FOODS PVT. LTD. – LIMBASI Document Name:

HALAL INTERNAL AUDIT CHECKS

Document No:

IBF/HAS /01

Chapter No.

6

Page

Issue No./ date :

01/1-08-2017

Rev. No./ Date :

01/10-04-2021

3 of 11

Factory Name: Iscon Balaji Foods, Pvt. Ltd Factory Address: At- Chanor Patiya, Limbasi Dist- Kheda Department: Quality Assurance/Quality Control (QA/QC)

Document No:HAS001

Report No:

Date:24.08.2020

No

Questions

Yes Yes

No

Result of Audit Remarks All raw material approved by HALAL COMITTEE.

15.

Does QA department have list of raw material approved by HALAL COMITTEE

16.

Are all incoming materials given Halal Pass

Yes

17.

Does QA give materials or products halal pass after getting the approval from internal halal audit? Before giving halal pass, does QA Check whether the name of producer, brand, and type/code of goods, halal logo, lot no. and quantity attached to packaging label conform to the procurement document and halal certificates?

Yes

Yes

All required information checked as per mention in Clause no- 04.

19.

Can answer to the question (4) be proven by reports on and records of the audit results?

Yes

Halal logo is not mention in incoming raw materials good, but Halal certificate is in place for more clarification along with Approved Halal List.

20.

Are halal pass given only to material or product the halal certificates have not expired?

Yes

21.

Does QA reject materials/products which are not given halal passes? Are the issue of halal pass controlled effectively and recorded systematically? Does QA always consult Internal Halal Auditors if incoming materials/products cannot get halal pass because of several reasons, including the expiry date of halal certificate.

Yes

18.

22. 23.

Yes Yes

All incoming material are come in plant as per mention in Halal list.

ISCON BALAJI FOODS PVT. LTD. – LIMBASI Document Name:

HALAL INTERNAL AUDIT CHECKS

Document No:

IBF/HAS /01

Chapter No.

6

Page

Issue No./ date :

01/1-08-2017

Rev. No./ Date :

01/10-04-2021

4 of 11

24.

Does QA come up with preventive action in case of practices that do not meet halal standard procedure? Specific Remarks of Auditors:

Approved by: Kshatriya Divakar Auditee of QA/QC Department

Yes

Recorded by: Irfan Chauhan Internal Halal Auditor

Annexure-11B

Internal Halal Audit Report Factory Name: Iscon Balaji Foods, Pvt. Ltd Factory Address: At- Chanor Patiya, Limbasi Dist- Kheda Department: Production

Document No: HAS001

Report No:

Date:

No. 26. 27. 28. 29.

30.

Questions Does the production department only produce products that are declared and certified halal by HALAL COMMITTEE? Are there any consistency of the use of all materials and additives? Are all materials recorded in the list of materials approved by Halal Committee? If there is a product whose halal status is not yet clear (not halal certified), are the production equipment separated? Is there a possibility that a product which is not halal certified contain pork or its derivatives?

Yes Yes

No

23.08.2020

Result of Audit Remarks All products are Halal certified.

Yes Yes Yes

All Product is Halal Certified.

No

ISCON BALAJI FOODS PVT. LTD. – LIMBASI Document Name:

HALAL INTERNAL AUDIT CHECKS

Document No:

IBF/HAS /01

Chapter No.

6

Page

Issue No./ date :

01/1-08-2017

Rev. No./ Date :

01/10-04-2021

5 of 11

Yes

31.

If the products that are not halal certified by HALAL COMMITTEE do not contain pork or its derivatives, do sanitation procedures of production instrument conform to HALAL COMMITTEE rules and it’s the process supervised by IHA? If production tools of halal and not halal certified products are separated, is formulating room also separated?

Yes

32.

Yes

33.

Are there no Haram materials in the production area although they belong to another department or an individual?

Yes

34.

Are all raw materials and additives systematically recorded and easily to be traced?

Is the manufacturer process done in such way that it can avoid a product being 35. contaminated by another product or material Haram/Najis? Does the production department have 36. working instruction for every stage of process? Specific Remarks of Auditors:

Yes

All process are in control there is no chance of cross contamination of any Haram/Najis.

Approved by: Irfan Chauhan

Recorded by: Divakar Kshatriya

Auditee of Production Department

Internal Halal Auditor

Yes

ISCON BALAJI FOODS PVT. LTD. – LIMBASI Document Name:

HALAL INTERNAL AUDIT CHECKS

Document No:

IBF/HAS /01

Chapter No.

6

Page

Issue No./ date :

01/1-08-2017

Rev. No./ Date :

01/10-04-2021

6 of 11

Annexure-11C Internal Halal Audit Report Factory Name: Iscon Balaji Foods, Pvt. Ltd Factory Address: At- Chanor Patiya, Limbasi Dist- Kheda

Department:

Warehouse

Document No: HAS001

Report No: No.

Questions

Yes

38.

Is the warehousing department supported by an administration system that can easily be traced?

Yes

39.

Does the warehousing department have a list of materials approved by HALAL COMMITTEE?

Yes

40.

Does all the material in warehouses conform to those contained in the list approved by HALAL COMMITTEE? If the answer to question no.23 is “No” are halal and non halal materials stored separately?

Yes

Is the separation (question no.23) done by using different rooms?

Yes

41.

42.

Yes

No

Date: 23.08.2020 Result of Audit Remarks

ISCON BALAJI FOODS PVT. LTD. – LIMBASI Document Name:

HALAL INTERNAL AUDIT CHECKS

Document No:

IBF/HAS /01

Chapter No.

6

Page

Issue No./ date :

01/1-08-2017

Rev. No./ Date :

01/10-04-2021

7 of 11

43.

If the answer to question no. 24 is “No”, is the separation done by using different pellets but using the same shelves with clear marks?

NA

44.

If the answer to question no. 25 is “No”, is the separation done by using different shelves with clear different marks? If the answer to question no. 26 is “No” , is the separation is done by using different pellets but using the same shelves with clear marks?

NA

Are materials for production, for packaging, and for non-production, such as sanitation materials, R & D samples, finished products and others separately? Is the separation (question no. 28) done by using different rooms? If the answer to question no.29 is “No”, is the separation done by using different shelves with clear marks? If answer to question no. 32 is “No”, is the separation done by using different shelves with clear marks? If answer to question no. 32 is “No”, is the separation done by different palettes but using the same shelves with clear marks? Is the use of any materials and product for production, sales or delivery from warehouses for other purpose well documented (i.e. type/variety, quantity, specific purpose)?

Yes

Does each batch of materials going out of the warehouses for halal production pay attention to halal pass? Are all materials stored in warehouses clearly labeled?

Yes

45.

46.

47. 48.

49.

50.

51.

52.

53.

54.

Are products that are not halal certified by HALAL COMMITTEE?

Not Applicable in IBF

NA

NA NA

NA

NA

Yes

Yes

All products and raw material are store in well manner with labeling information. No

ISCON BALAJI FOODS PVT. LTD. – LIMBASI

55.

Document Name:

HALAL INTERNAL AUDIT CHECKS

Document No:

IBF/HAS /01

Chapter No.

6

Page

Issue No./ date :

01/1-08-2017

Rev. No./ Date :

01/10-04-2021

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If answer to question no. 37 “Yes”, are products that are not halal certified and those that are halal certified stored separately?

Yes

If answer to question no. 38 is “No”, Is the separation done by different rooms? 57. If answer to question no. 40 is “No”, Is the separation done by using different shelves with clear marks? 58. If answer to question no. 41 is “No”, Is the separation done by different pellets but using the same shelves with clear marks? Specific Remarks of Auditors:

Yes

Approved by: Prakash Chander

Recorded by: Sourav Singla

Auditee of Production Department

Internal Halal Auditor

56.

NA

NA

Annexure-11D Internal Halal Audit Report Factory Name: Iscon Balaji foods, Pvt Ltd Factory Address: At- Chanor Patiya, Limbasi Dist- Kheda Department: Report No: No. 60.

Purchasing

Document No: HAS001

Questions

Does the halal status become important consideration in the purchasing of raw materials, additive and supporting materials?

Yes Yes

No

Date: 20.08.2020 Result of Audit Remarks

ISCON BALAJI FOODS PVT. LTD. – LIMBASI

61.

62.

63.

64.

65.

66.

67.

Document Name:

HALAL INTERNAL AUDIT CHECKS

Document No:

IBF/HAS /01

Chapter No.

6

Page

Issue No./ date :

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Rev. No./ Date :

01/10-04-2021

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Does the purchasing department have a list of materials, suppliers, and producers (of materials) recognized by HALAL COMMITTEE,JUM? Is a change in suppliers or producers of new materials informed to and recognized by IHA (based on constitution with HALAL COMMITTEE,JUM)? Does the purchase of new materials by the Purchasing Dept. get earlier approval from QA and IHA ((based on constitution with HALAL COMMITTEE,JUM)? Are there records in the case of a change in materials, suppliers or producers of materials? Does the purchasing department have early warning system for materials whose halal certificate will shortly expired? Are the sample of materials received by the Purchasing Dept. from suppliers accompanied by documents related their halal status (halal certificate, product description and specification, flow of process, and origin of material)? Are the purchasing supported by a good administration system? (E.g. all records of purchasing are recorded systematically and can traced easily).

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Time to time communication with purchasing department for Halal certificate expiration.

ISCON BALAJI FOODS PVT. LTD. – LIMBASI Document Name:

HALAL INTERNAL AUDIT CHECKS

Document No:

IBF/HAS /01

Chapter No.

6

Page

Issue No./ date :

01/1-08-2017

Rev. No./ Date :

01/10-04-2021

10 of 11

Specific Remarks of Auditors:

Approved by: Apurva Tiwari

Recorded by: Vivek Awatade

Auditee of Purchasing Department

Internal Halal Auditor

Annexure-11E

Internal Halal Audit Report Factory Name: Iscon Balaji foods, Pvt Ltd Factory Address: At- Chanor Patiya, Limbasi Dist- Kheda Department: Transportation/Distribution

Document No: HAS001

ISCON BALAJI FOODS PVT. LTD. – LIMBASI Document Name:

HALAL INTERNAL AUDIT CHECKS

Document No:

IBF/HAS /01

Chapter No.

6

Page

Issue No./ date :

01/1-08-2017

Rev. No./ Date :

01/10-04-2021

11 of 11

Report No.

Date: 25.08.2020

No.

Questions Yes Yes

No

Result of Audit Remark

1.

Are the transportation and distribution tools and equipment’s for materials or products clean and free from Najis at all times?

2.

Is there a guarantee that while transported, halal goods will not mixed with other goods (belonging to different companies and individuals) whose halal status is questionable?

NA

3.

Is there a special selection and set of special terms that could avoid halal products from possible contamination by haram or Najis materials?

NA.

Specific Remarks of Auditors:

Approved by: Pawan Mishra

Recorded by: Irfan Chauhan

Auditee of Warehouse Department

Internal Halal Auditor