HSSE Stands For Health, Safety, Security & Environment: HSSE Capability Assessment Sheet [PDF]

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HSSE Capability Assessment Sheet Scope of assessment Supplier / Contractor Date of assessment Assessed by

Mode 2 High & Medium Risk Contracts

A.B.C NIGERIA LIMITED Monday, May 01, 2017 David Okoro , ……………

Scope of Contractor Activitiedhjdsfahsdakfkasfkass (Line of Business) being assessed. HSSE stands for Health, Safety, Security & Environment

please cover all aspects in your responses to the questions

Keyword

1 1.1

Commitment and Accountability

Question

Commitment and Accountability a) 1 How are managers personally involved in HSE aspects? 2 What is the responsibilities of managers in this aspect? How do managers ensure commitment from the workforce to perform activities in accordance with company policies, standards and objectives, b) and in compliance with external requirements?

By organising periodic internal & external trainings,Identify and eliminates hazards, design safe work systems and PPEs. The commitment to HSE is evident through company objectives and policy

Is there a code of conduct in place to establish behavioural, ethical and e) compliance obligations for employees? If yes, please provide a copy

Yes

Provide evidence to show that the HSE-MS is in place across the organization,with priorities established, authorities and accountabilities g) 1 assigned, and resources allocated. Who in your organization is accountable for the oversight and coordination of activities within the scope of their part of the HSE-MS? Are 2 they also accountable for monitoring effectiveness? HSE Policies, Standards and Objectives

HSE Policies, and standards.

Policies,Standards and Objectives (PSO)

3.1

Organizational Structure for HSE Management

3.2

Yes HSE policy is reviewed during employee orientation and presented to all employees on annual basis

3 What are your arrangements for advising employees of changes in the policies or standards?

Management of change procedures is otline in our system procedure, Employees are also required to sign policy change aknowledgements when the need ar

3.3

Competence assurance

3.4

Checking for updated standards and regulations., ensuring employees understand the importance of compliance, designate a compliance champion, and con

29010 Pp&ngi – Operating management system – Requirements with guidance for use

Define the steps and stags of review process, determine exactly who should review content, enforce the right deadlines, flow content from work in to ready -

5 Where do you define the company standards you require your contractors to meet? 6 How do you ensure these standards are met and verified?

contractual agreement Through audits and reviews

Does your company have HSE objectives which include measurable a) success criteria based on continuous improvement; maintaining standards; or compliance with policy, regulatory or other requirements?If the answer is yes, please attach a copy.

Yes. A copy of HSE Objective is attached

b) Describe how you communicate your HSE objectives to all your employees.

Hse objectives are communicated to employees at safety meetings, presented to employees on annual basis, and at review meetings.

c) What initiatives or campaigns have been developed at an appropriate level of the company to meet short and long-term strategic objectives?

Better customer support response times,cutting costs,offering new products

a) How do you ensure that the PSOs defined address applicable aspects of your business activities throughout their life cycle?

By frequent review and mornitor of the Policy and objective application

Are there different entities operating on the same facilities (including joint b) venture partnerships) and have PSO been harmonized to ensure a consistent message and application? If yes, please provide an outline of harmonization.

No

Describe the process used to review PSOs, including how these are c) documented and approved by a competent authority. Please provide an example.

Identify need, responsibility, information gathering, draft policy, consult with stakeholders, finalise and approve policy, consider whether proceedures are req

How does your organization gather and consolidate feedback on PSO d) applicability and effectiveness and use this to identify shortfalls against expectations?

Through audits and reviews

Identification, verification through inspection, then communication to employees, the resolution and education

How is your organization structured to effectively implement the HSE-MS a) and ensure compliance with legal and other requirements? Please provide an organization chart.

Appointing a competent person to manage your health & safety, Identify hazards and carry out risk assessments,Provide information and training to your em

When organizational change is necessary, what process is in place to b) assess, mitigate and review actual and potential risks, as well as impacts on operating activities and the HSE-MS itself?

Risk assessement must be conduted .

How do you ensure people in roles identified as HSE critical can be c) replaced e.g. due to retirement, transfer or leaving the role for other reasons?

Current resourcing levels shall be sufficient to meet the requirements for staffing all HSE critical roles and shall be regularly reviewed.

d) What mechanisms and programmes for joint participation and management consultation within the workforce do you have?

Safety committee ,

a) What recruitment, deployment, career development, retention and succession plans are in place?

Recruitment plan, Training needs and Training plan

IOSH Managing safely,NEBOSH,Bosiet Opito, sfaety for supervisors,Incident investigation

2 HSE specialist personnel within your organization? Please specify the resources available. 3 Other HSE personnel?

IOSH Managing safely,NEBOSH,Bosiet Opito, sfaety for supervisors,Incident investigation,basic fire extinquiser IOSH, NEBOSH,Office safety,

4 Employees to ensure they have adequate knowledge of basic industrial HSE?

office satety,HSE awareness(induction)safety at home

Employees to ensure they have been instructed and have received 5 information on any specific risk factors and risks arising out of the nature of their activities e.g. job and site orientations?

office satety,HSE awareness(induction)safety at home

Describe the process used to periodically review and update HSE training c) e.g. to meet HSE objectives and applicable legal or other HSE requirements.

Training evaluation

d) Where HSE training is given in-house, please describe the content and duration of courses.

In-house training is given during orientation, and sepecial training like workplace safety training for a period of 5days.

e) What tools to do you use to identify and access HSE specific resources, skills and knowledge?

Hse training competence

Does your organization have a competence assurance process in place? a) If yes, please describe the scope and content of your competence assurance process.

 It includes the formal systems, tools, and processes that ensure personnel are competent to complete tasks to a determined standard

What clearly defined HSE competencies are required for the individual b) roles and jobs within teams? Please provide an example of training matrix.

skill units, assessment standard,personal development , training

c) What measures are in place to review individual’s or team’s capability and address temporary any gaps?

key performance indicators,employees assessments,feedback,observations

a) What system is in place to allocate appropriate and sufficient internal and external resources to meet HSE objectives?

The system includes development and management of the supply chain to take into account local content and indirect impacts.

b) Does your company have a contractor management process or system? If yes, provide an outline of the process.

Yes.

c) 1 How do you asses the HSE capability and capacity internally, and if external resources are needed, of your suppliers and contractors? 2 What programmes have you put in place to enhance opportunities for local sourcing of people, goods and services?

Allocation of internal and external resources

By identify the applicable industry standards and checking for udated standards and reglations,

Describe process for review of applicable regulations and standards at 4 the local,national, regional and international levels to ensure Policies and Standards are aligned and remain up-to-date.

What HSE training programmes do you have in place for the b) 1 following:Managers and supervisors at all levels who will plan, monitor, oversee and carry out the work?

Resources and capability

HSE manager

2 How do you communicate your policies and standards to all of your employees?

Describe the process used to risk-assess and approve an exemption or e) deviation from an HSE MS requirement and how you ensure the approval is by an appropriate level of management. Organization, resoureces and capability

3

a copy of HSE Management system is attached

Chidindu Charles- Beke ( Managing Director)

3 Are your company standards aligned with IOGP/industry guidelines or recommended practices? If yes, state which.

2.3

The HSE manager ensures prompt and appropriate communication to HSE supervisors and officers at daily and weekly meetings

Does your company have HSE policies and standards in place which b) 1 establish riskbased requirements, including the commitment to comply with applicable regulatory or other requirements? If the answer is yes, please attach copies.

2 Describe the process used for producing, updating and disseminating standards.

HSE Objectives

Monthly HSE meetings , daily toolbox meetings and inspections

Who is the most senior person in the organization responsible for a) authorization of PSOs appropriate to each activity? Provide name and title.

c)1 How do you identify new industry standards or regulatory requirements that may be applicable to your activities?

2.2

Through training, safety meetings, setting clear Hse objectives and policies and setting clear indicators

Provide evidence of accountability and commitment at all levels of the d) organization.

How is responsibility assigned for prompt, appropriate and engaging 2 communication to those involved in delivering HSE performance?

2.1

Managers receive extensive HSE training,enforce HSE policy, attend safety meetings and lead by example. To ensure strict adherence to HSE policies, objectives and standards

How does the contractor ensure learning from internal and external sources and promote continuous risk reduction and performance c) improvement?

f) 1 What communication and engagement mechanisms are established?

2

Contractor's Response

Document

Yes. Self assessing, developing the business case,defining the type of enterprise and creating a local procurement policy

3.4

How do you ensure that plans are established amongst suppliers and d) contractors,for personnel identification in HSE critical roles and how they can be replaced if they retire, transfer or leave their role for other reasons?

Allocation of internal and external resources

e) Do you provide HSE specific training, tools and initiatives to improve the risk awareness and performance of suppliers and contractors who provide goods and services? If yes, please provide an outline. f) What HSE training do you provide to managers and workers responsible for contracting activities and oversight of contractors? g) 1 How do you agree upon the interfaces and other bridging mechanisms for activities involving multiple parties using different management systems?

4 4.1

How do you identify alignment and relevant gaps (including roles, responsibilities and actions) in the different management systems of the 2 participants? Stakeholders and customers a) 1 How do you identify Stakeholders, including local communities? 2 How are relationships established throughout the activities life cycle? 3 Which significant stakeholder groups does your company have? 4 What is your company’s local community engagement plan and strategy? What processes does your company have to assess, manage and engage with customers and other stakeholders regarding life cycle risks and opportunities associated with the company’s products, assets and b) 1 activities?

Stakeholders and customers

Describe how compliance with regulatory requirements is part of these 2 processes. What mechanisms are in place to document, evaluate and address stakeholder and customer expectations and feedback, including concerns c) and grievances? What kind of relationships has your company established with d) 1 stakeholders and customers? 2 Describe how communication and engagement is performed? Risk assessment and control

5 5.1

What processes and methods does your company have in place to a) 1 manage risks to an acceptable level for the scope of your activities? How does your company ensure no operation is performed without a 2 specific risk assessment? How does your company monitor that all control and mitigation measures 3 are in place before performing any operation? How are conflicting interests dealt with, within your risk management b) 1 process? Is there commitment to review and improve risk management and associated processes periodically, and in response to an event or change 2 in circumstances? Provide evidence of documentation and communication of the risk management processes for significant risks, including risk acceptance approval at appropriate levels of the organization, scheduled reviews and c) updating of risk registers.

Risk assessment and control

How do you manage changes and assess associated risks, e.g. temporary/permanent changes that affect the organization, activities, assets, operations, products, plans or d) procedures? How are vulnerabilities and non-conformances recognized, including deviations from operating procedures or weak signals that provide e) indications of potentially increasing risk? How is learning from incidents, events, non-conformities and good practices from internal and external sources incorporated into risk f) assessments and their review? Has your company established risk control and regulatory compliance plans to manage ‘normal’ conditions, allowing the organization to manage HSE risks locally while maintaining full compliance with relevant requirements and legislation? If yes, please specify which areas of risk, g) context or requirements. 5.2

What are the preferred methods for undertaking risk assessments to effectively identify, assess and treat risks related to ill health to an a) acceptable level? What is the organization’s rationale for managing health risk and b) determining risk acceptability? Do you have specific objectives, policies and programmes on specific c) health risks? d) 1 Who is accountable and responsible for managing health risk?

Health risk factors and impact

Briefly describe the resources available to support those accountable and 2 responsible for managing health issues? What systems are in place to control health risk and monitor the e) 1 effectiveness of these controls/barriers? Is regular workplace exposure monitoring for individual workers part of 2 these systems? How does the contractor ensure that required restitution time is provided and that extensive use of overtime does not become a working 3 environment burden for its employees? How does the contractor evaluate the health risks presented by use, 4 transport and disposal of chemicals? 5.3

What are the preferred methods for undertaking risk assessments to a) effectively identify, assess and treat risks related to personal and process safety incidents and damage to assets and/or company value to an acceptable level? b) What is the organization’s rationale for managing safety risk and determining risk acceptability? c) Do you have specific objectives, policies and programmes on specific safety risks and ensuring compliance with applicable regulations? d) 1 Who is accountable and responsible for managing safety risk?

Safety risk factors and impact

2 Briefly describe the resources available to support those accountable and responsible for managing personal and process safety issues ? e) 1 What systems are in place to control personal and process safety risks and monitor the effectiveness of these controls/barriers? What systems does your organization have in place for the provision and 2 upkeep of PPE, both standard issue and items required for specialized activities? 5.4

What are the preferred methods for undertaking risk assessments to effectively identify, assess and treat risks related to local and global a) environmental impact to an acceptable level? What is the organization’s rationale for managing environmental risk and b) determining risk acceptability? Do you have specific objectives, policies and programmes on specific c) environmental risks and ensuring compliance with applicable regulations? d) 1 Who is accountable and responsible for managing environmental risk? Briefly describe the resources available to support those accountable and 2 responsible for managing environmental issues?

Environmental risk factors and impact

What systems are in place to control environmental risk and monitor the e) 1 effectiveness of these controls/barriers? How do document and report the usage of chemicals, including new 2 chemicals? What process covers performance of chemical risk (and substitution) assessments,to implement necessary mitigating measures and to confirm 3 relevant permit/license from public authorities? What systems are established for identifying, classifying, managing and 4 reducing waste? 5.5 What are the preferred methods for undertaking risk assessments to effectively identify, assess and treat risks and threats related to security a) of people, assets, information and reputation to an acceptable level? What is the organization’s rationale for managing security risk and b) determining risk acceptability? Security risk factors and impact

Do you have specific objectives, policies and programmes on specific security threats and ensuring compliance with applicable regulations and c) voluntary codes of practice? d)1 Who is accountable and responsible for managing security risk?

yes Training programmes should be designed to cover the requirements described within each module of the reference and be delivered by competent trainers

s identifying alignment and relevant gaps (including roles, responsibilities and actions) in the different management systems of the participants.

5.5

Security risk factors and impact

Briefly describe the resources available to support those accountable and 2 responsible for managing security issues? What systems are in place to control security risk and monitor the e) effectiveness of these controls/barriers? 5.6

What are the preferred methods for undertaking risk assessments to effectively identify, assess and treat risks related to social impact (social responsibility to employees, the local community and other stakeholders) a) to an acceptable level? What is the organization’s rationale for managing social risk and b) determining risk acceptability? Do you have specific objectives, policies and programmes on specific social risks such as community relations; cultural heritage aspects and c) inter-cultural sensitivities; and the prevention of human rights violations?

Social responsibility risk factors and impact

Does your organization have workforce strategies and procedures in place to comply with internationally recognized labour standards covering any of the following areas: Minimum wages, Working hours, Disciplinary practices, Employment Practices, Working Conditions, Terms of d) employment for migrant workers, including Human trafficking? e) 1 Who is accountable and responsible for managing social risk? Are there appropriate resources to support those accountable and 2 responsible for managing social risk? What systems are in place to control social responsibility risk and monitor f) the effectiveness of these controls/barriers? Asset design and integrity

6 6.1

a)

How is base line information and the results of risk assessments used as input to asset design, selection and integrity decisions?

b)

Which criteria, specifications and standards are defined to address risks and verify conformity throughout the life cycle of facilities, equipment and materials?

c) 1

Asset design and integrity

2

How are these procedures communicated to personnel that operate, maintain,inspect and manage the facilities and/or equipment?

d)

Which processes are in place to identify and manage HSE critical risk controls/barriers to prevent a major incident?

e) 1 2 3 f) 7

Which procedures does your company have to ensure facilities and/or equipment are operated within defined design and operating limits at all times?

Briefly describe the processes in place to maintain, replace, test, inspect, calibrate,certify and verify performance of facilities and equipment? How are frequencies for these type of activities determined? How does your company manage deviations from specified criteria? Has your company established an accessible register of HSE critical facilities or equipment and their minimum performance criteria? If yes, please provide a sample. Plans and procedures

7.1 Which plans and procedures are established, documented and a) maintained in accordance with identified HSE legal and other requirements in line with the HSE risk level defined by the organization and the required risk controls? Please provide a list/copy.

HSE plans and procedures

b) What process is established to revise and approve plans and procedures at an appropriate level of authority? c) What guidance and training does your company provide to enable effective implementation of plans and procedures as appropriate? d) How does your company ensure that the latest version of an approved plan or procedure is available at point of use? 7.2

What arrangements does your company have for: • Contingency a) 1 • emergency • crisis • continuity management planning?

Contigency, emergency, crisis and continuity management

2 Provide some examples of situations which are included for each of the above? b) How does your company ensure that required resources are in place with regular tests and drills, including incorporation of lessons learned? Execution of activities

8 8.1

What processes does your company use to prepare for activities and a) 1 ensure operational readiness and integrity of systems before commencing work? 2 How does your company confirm that interfaces/handovers are established? b) How does your company assure consistent application of processes to ensure activities and tasks are executed in accordance with plans?

Execution and control of activities

What kind of supervision activities exist to confirm each activity and/or c) task is executed in compliance with the plans and procedures and delivers the expected outcome? d) Describe your company culture related to “Stop and Intervene? e) How does your company manage inadequate performance or unacceptable behaviour? Monitoring, reporting and learning

9 9.1

a) What arrangements does your organization have to ensure the implementation of and compliance with the HSE-MS? b) What arrangements does your organization have to ensure the achievement of its HSEobjectives? Please describe which processes your company has for: c) 1 learning from incidents, events and non-conformities from both internal and external sources? 2 benefitting from learning opportunities and good practices within the organization,your industry, and from other public sources?

Monitoring and learning

implementation of appropriate remedial actions (with application of 3 Management of Change processes as appropriate) to address event/incident causes, strengthen risk controls/barriers and prevent recurrence? 4 verification of closure of actions or plans? d) How does your company communicate the learning from monitoring and reporting processes? 9.2

How does your company report, record, classify and investigate Incidents, a) events and non-conformities (with actual and/or potential consequences) to determine direct and underlying causes? Does your company have established some sort of voluntary public b) reporting? If yes, please specify.

Incidents, events and non-conformities

Please provide the following Company work-related activities statistics for each year for the last five years, including work performed by Contractor personnel: a. Number of fatalities c) b. Number of lost time injuries c. Number of Lost Workday Cases d. Number of Medical Treatment Cases e. Number of First Aid Cases f. Number of Near Miss Incidents g. Fatal Accident Rate (per 100 million hours worked) h. Lost Time Injury Frequency (per million hours worked) i. Total Recordable Incident Rate (per million hours worked).

Please provide company work-related Environmental performance statistics d) (as relevant to your operations) for each year of the last five years for: a. Gaseous emissions b. Energy Consumption c. Flaring d. Aqueous discharges e. Non-aqueous drilling fluids retained on cuttings discharged to sea f. Spills of oil and chemicals. e) Please provide Tier 1 and Tier 2 Process Safety Event statistics (as relevant to your operations) for each year of the last five year.

9.3

Which processes does your company use to define and establish leading a) 1 and lagging key HSE performance indicators (KPIs) using measures designed to improve performance and behaviours? 2 How often does your company review HSE KPIs to ensure they provide meaningful information?

HSE performance

b) How does your company ensure quality in terms of consistency, accuracy and completeness of monitored and reported data (KPIs)? 9.4

a) Briefly describe types of HSE events and incidents which are investigated? b) Briefly describe the processes used for the investigation of HSE events and incidents?

HSE events and incidents investigation and followup

Briefly describe the processes used for the follow up of HSE events and c) incident investigations, including the communication of lessons learned and required actions? d) Briefly describe the processes used for the analysis of HSE events and incident investigation findings? 9.5

Statutory notifiable incidents or non compliance notices

How does your company ensure compliance with any statutory a) 1 requirements for reporting and investigation in the jurisdictions you operate within.? Has your company suffered any statutory notifiable events/incidents in the last five years (safety, security, occupational health, environmental or 2 social performance)?

Answers with details including dates, country and location, summary of event/incident and follow-up of remedial actions taken. Assurance, review and improvement

10 10.1

Briefly describe your company’s assurance process to evaluate a)1 conformity with expectations; organizational capability; effectiveness of the HSE-MS in meeting objectives, stakeholder and business needs; and also identify areas for improvement? 2 Do you have a written procedure for HSE auditing? If yes, please attach a copy. b) Who is involved in conducting HSE audits? How is the audit team selected to provide specific expertise and independence from the activities being audited? What qualifications are required for auditors?

Assurance process,including audits

How are HSE audits scheduled and what scope of auditing is covered? c) e.g. internal,regulatory compliance, supplier/contractor, HSE management system implementation. d) 1 How does your company monitor trends? 2 What does trend monitoring include?

10.2

e) How does your company track that audits are executed as per plan, with timely implementation of action items? a) Briefly describe your HSE MS management review process. What is assessed in management review meetings to ensure b) understanding of risk control/barrier weaknesses and identify opportunities for improvement?

Management review and follow-up

c) How are improvements planned, communicated and embedded within the HSE-MS to drive continuous improvement? d) Provide evidence of managers formally reviewing the effectiveness and fitness-forpurpose of the HSE-MS. e) Please provide a copy of minutes from management review meeting. HSE management - additional features

11 Certification of HSE-MS Memberships of Associations Additional Features of HSE-MS

11.1

Please provide information on third party verification or any certification which you have received from certification bodies.

11.2

Describe the nature and extent of your company’s participation in relevant HSE industry,trade, and governmental organizations.

11.3

Does your organization (globally, regionally or locally) have any HSE features or arrangements not described elsewhere in your response to the questionnaire? END

fficers at daily and weekly meetings

uired to sign policy change aknowledgements when the need arises.

ance of compliance, designate a compliance champion, and constant monitoring for compliance.

enforce the right deadlines, flow content from work in to ready -to -review with minimal effort

on annual basis, and at review meetings.

nalise and approve policy, consider whether proceedures are required and implement

ut risk assessments,Provide information and training to your employee,Prepare a health & safety policy,Consulting employees when necessary

al roles and shall be regularly reviewed.

competent to complete tasks to a determined standard.

ocal content and indirect impacts.

e reference and be delivered by competent trainers

different management systems of the participants.