ISO 9001-2015 Implementation Plan [PDF]

Zitiervorschau

MONTH 1: LEARN

TASK ID

ORIGI MONTH 1: LEARN & PLAN

MONTH 2: PLAN MONTH 3 & 4: DEFINE

MONTH 2, 3 & 4: DEFINE & BUILD

MONTH 5 & 6: BUILD MONTH 7: LAUNCH

MONTH 5 & 6: LAUNCH & REVIEW

MONTH 8: REVIEW MONTH 9: ASSESSMENT

Task Name

PLAN

Document References

Start Date

Target Date % Complete

Action/Who

Find out about ISO 9001:2015 & ISO 45001:2008 1 Guideline

BS EN ISO 9001:2015 & ISO 45001:2018 Standard

02.05.2019

02.05.2019

Q/S

2 Top Management Commitment

ISO 9001:2015

02.05.2019

15.05.2019

Top Management

3 Choose a Certification Agency & Define Scope

TUV

03.10.2019

11.10.2019

Top Management/Q/S

4 Conduct a Gap Analysis & Internal & External Issues

Gap Analysis Template

02.05.2019

13.05.2019

Q/S

5 Management Review

Month 1 Review Checklist

31.05.2019

31.05.2019

All Functional

6 Establish an Implementation Team

Team Members

02.05.2019

15.05.2019

Top Management

7 Develop the Implementation Plan

This document

02.05.2019

02.05.2019

Q/S

8 Identify Key Processes & Legal Issues

Key Process

06.05.2019

15.05.2019

All Functional All Functional

ISO 45001:2018

9 Involve & Communicate with Employees

Employee Awareness.pptx

20.05.2019

30.09.2019

10 Management Review

Month 2 Review Checklist

31.05.2019

31.05.2019

All Functional

Define the Quality/Safety Policy, Risk & Opportunity 11 Matrix

IMS Policy

Risk & Opportunity Matrix Template 02.05.2019

25.06.2019

Top Management/Q/S

12 Communicate the Quality/Safety Policy

To Office and Site

13.05.2019

30.10.2019

HR

13 Define the IMS Objectives

IMS Objectives Template

30.06.2019

28.07.2019

Top Management/All Functional

14 Establish Roles & Responsibilities

To each Employee

15.05.2019

28.06.2019

HR

15 Management Review

Month 3 to 4 Review Checklist

28.06.2019

28.06.2019

All Functional

16 Develop the IMS Manual

IMS Manual Template

15.05.2019

15.07.2019

Q/S

17 Develop the Mandatory Procedures

Mandatory Procedures Templates

15.05.2019

15.07.2019

Q/S, All Functional

Develop the Operational Procedures & Statutory 18 Compliances

Operational Procedures Templates

15.06.2019

15.07.2019

ALL Functional / HR

19 Select and Train Internal Auditors

Internal Auditor Training (External)

15.07.2019

30.09.2019

Top Management

20 Management Review

Month 5 to 6 Review Checklist

31.07.2019

31.07.2019

All Functional

21 Provide Employee Training

IMS - Awareness Training (External Agency)

8.08.2019

31.07.2019

HR

22 Implement the IMS Management System

Functional Procedures

15.08.2019

Continue

All Functional

23 Audit the Quality/Safety System

Internal Audit Checklist

25.09.2019

Continue

Q/S

24 Management Review

Month 7 Review Checklist

28.09.2019

28.08.2019

All Functional

25 Begin Process Auditing

Key Process Audit Checklists

15.10.2019

Continue

Internal Auditors

26 Implement System Changes

20.10.2019

Continue

Q/S

27 Refine the System

20.10.2019

Continue

Q/S

23.10.2019

26.09.2019

All Functional

29 Certification Body Preliminaries

14.11.2019

Continue

Q/S

30 Pre-assessment Audit

14.11.2019

Continue

Q/S

31 Correct Non-conformances & Corrective Action

25.11.2019

Continue

Q/S

29.11.2019

29.11.2019

All Functional

28 Management Review

MONTH 7: ASSESSMENT

PLAN

ISO 9001 & 45001 IMPLEMENTATION PLAN & TIMELINE

32 Management Review 33 Certification Day

Month 8 Review Checklist

Month 9 Review Checklist

Dec 2019 last week

34 Surveillance Audits

Ongoing

35 Maintain and Improve the IMS

Ongoing

Q/S

DO

Month 1 1

2

3

REVIEW

ACT

Month 2 4

5

6

7

Month 3 8

9

10

11

Month 4 12

13

14

15

Month 5 16

17

18

19

Month 6 20

21

22

23

Month 7 24

25

26

27

Month 8 28

29

30

31

Month 9 32

33

34

35

Month 10 36

37

38

39

Month 11 40

41

42

43

Month 12 44

45

46

47

48

SI No

1

2

3

4

5

6

7

SI No 1 2 3 4 5 6 7 8 9 10 11 12 13

ISO 9001:2015 standards are based on Seven Quality Management Principles that Top Management shall apply to promote Customer focus • Understand the needs of existing and future customers • Align organizational objectives with customer needs and expectations • Meet customer requirements • Measure customer satisfaction • Manage customer relationships • Aim to exceed customer expectations Leadership • Establish a vision and direction for the organization • Set challenging goals • Model organizational values • Establish trust • Equip and empower employees • Recognize employee contributions Engagement of people • Ensure that people’s abilities are used and valued • Make people accountable • Enable participation in continual improvement • Evaluate individual performance • Enable learning and knowledge sharing • Enable open discussion of problems and constraints Process approach • Manage activities as processes • Measure the capability of activities • Identify linkages between activities • Prioritize improvement opportunities • Deploy resources effectively Improvement • Improve organizational performance and capabilities • Align improvement activities • Empower people to make improvements • Measure improvement consistently • Celebrate improvements Evidence-based decision making • Ensure the accessibility of accurate and reliable data • Use appropriate methods to analyze data • Make decisions based on analysis • Balance data analysis with practical experience

Relationship management • Identify and select suppliers to manage costs, optimize resources, and create value • Establish relationships considering both the short and long term • Share expertise, resources, information, and plans with partners • Collaborate on improvement and development activities • Recognize supplier successes

ISO 45001: 2018 - Top Management demonstrate leadership and commitment with respect to the OH&S management syste

Taking overall responsibility and accountability for the prevention of work related injury and ill health, as well as the provision activities?

Ensuring that the OH&S policy and related OH&S objectives are established for the OH&S management system and are compa organization? Ensuring the integration of the OH&S management system requirements into the organization’s business processes? Ensuring that the resources needed for the OH&S management system are available? Communicating the importance of effective OH&S management and of conforming to the OH&S management system requirements? Ensuring that the OH&S management system achieves its intended outcomes? Directing and supporting workers to contribute to the effectiveness of the OH&S management system? Ensuring and promoting continual improvement? Supporting other relevant management roles to demonstrate their leadership as it applies to their areas of responsibility?

Developing, leading and promoting a culture in the organisation that supports the intended outcomes of the OH&S manageme Protecting workers from reprisals when reporting incidents, hazards, risks and opportunities? Ensuring the organisation establishes and implements a process(es) for consultation and participation of workers? Supporting the establishment and functioning of health and safety committee?

Back

Back

TEAM - HO Function HR Tender & Business Development Planning & Cost Control Purchase Outsourcing Agency Quality/Safety

TEAM - SITE Project Manager HR Planning Engineer Plant & Machinery & Electrical Quality Safety Stores

Back

SI No Key Process

Responsibility

1

Tender Management Procedure

Ms. Fathima

2

Planning & Cost Monitoring

Mr. Deva

3

Project Execution Procedure

Mr. Deva

4

Purchase

Mr. Kalai

5

Subcontract Management Procedure

Ms. Fathima

6

Stores Management Procedure

Mr. Justin

7

Control of Documents

Mr. Justin

8

Control of Records

Mr. Justin

9

Management Review

Mr. Justin

10

Internal Audit

Mr. Justin

11

Objectives Targets & Management Programme

Mr. Justin

12

Competence Training Awareness & Knowledge Management Procedure

Mr. Muthuramalingam/Mr. Vivek

13

Register of Legislation & Other Requirements

Mr. Justin

14

Inspection & Testing Procedure

Mr. Justin

15

Control & Monitoring Equipment Procedure

Mr. Justin

16

Plant & Machinery

Mr. Justin

17

Incident & Emergency Response Procedure

Mr. Justin

18

Hazard Identification & Assessment of Risk & Opportunity

Mr. Justin

19

Consultation Participation & Communication

Mr. Justin

20

Operational Control

Mr. Justin

Status

Back

SAFETY OBJECTIVES (SAMPLES) Our main objective is a good, functional and safe workplace. To achieve this, we ensure

1 Control of Risks - Occupational health and safety hazards and risks are assessed and mitigated to ensure reduction 2 Compliance - Provide health and hygiene monitoring system at project sites to maintain healthy working environm 3 Compliance - Screen & induct the workers at entry level as per statutory requirements. 4 Competence - To ensure safety at work place, conduct safety training at various level including subcontractors and 5 Collaboration - To motivate HSE, conduct motivational programs at various levels by consulting, participating of int

QUALITY OBJECTIVES (SAMPLES) 1 Execution - Project Overrun 2 Execution - Project Milestone Achievement 3 Planning - Planning Effectiveness (Every activity should be scheduled in a timeline for tracking of construction proje 4 Training - Plan Vs Actual 5 Cost Control - Budget Vs Actual

Actions for each objective are set and monitored by SCCPL Responsible Person

Back

ted to ensure reduction in reportable / non reportable incidents by effective implementation of safety management. althy working environment.

ding subcontractors and agencies. lting, participating of interested parties

ing of construction project)

SI No We at M/s. Senthil Construction Corporation Private Limited are committed to 1 2 3 4 5 6 7 8 9

QUALITY & SAFETY POLICY We at M/s. Senthil Construction Corporation Private Limited are committed to Complete projects on time, on budget, and in accordance with clients expectations; Measure performance as a basis for establishing improvements in the key areas. Comply with all applicable legal and other requirements. We strive for competitive, reliable and technologically mature that keeps us one step ahead. Having a risk-based process in place for the identification, classification, prioritization and control of hazards and risks. Continually improve the quality & Occupational Health and safety performance indicators through regular review of policy. We work in the long term and invest in well-trained workers through education and continual training. Encourage feedback from workers, stakeholders, and ensure effective integrated management system. Communicate the policy to workers and interested parties.

RI Sl. No. Risk Catagories

DRAFT

STRATEGIC

OPERATIONAL

Note:

Risk Description

Contributing Factors

a. New entrants threaten the company's competitive position. b. Destructive pricing in the construction industry Industry/Market/Competit threaten fullfillment of the company's key priorities. or Risk c. Unexpected actions of competitors in the market threaten the company's competitive position. d. Unexpected changes in the market threaten the company's competitive position.

Outsourcing Risk

a. Failure to manage outsourced activities may result in the third parties not acting within the intended limit of schedule or not performing in a manner consistent with the company's strategies, objectives, or regulatory requirements. b. Contractor delays

A risk is a specific event that could happen at some point in the future, ie Insufficient resources is not a risk Project is delayed because of insufficient resources is a risk Mitigation: What we're doing to avoid the risk Contingency: What we'll do if it happens

Clause

Annex SL heading

ISO 31000 (2018)

1

Scope

2

Normative references

3

Terms and definitions

4

Context of the organisation

4.1

Understanding the organisation and its context

Component 2 of the Framework: ‘Integration’ includes determining oversight roles and responsibilities and ensuring RM is part of all aspects of the organisation.

4.2

Understanding the needs and expectations of Component 2 of the Process: ‘Scope, context and interested parties criteria’ includes purpose and scope of RM, defining risk criteria and risk decision-making

responsibilities and ensuring RM is part of all aspects of the organisation.

4.3

Determining the scope of the management system

4.4

The management system

5

Leadership

5.1

Leadership and commitment

5.2

Policy

5.3

Organisational roles, responsibilities and authorities

6

Component 2 of the Process: ‘Scope, context and criteria’ includes purpose and scope of RM, defining risk criteria and risk decision-making

Component 1 of the Framework: ‘Leadership and commitment’ includes aligning RM, policy statement, resources and risk appetite. Component 3 of the Framework: ‘Design’ includes internal and external context, roles and responsibilities, and communications and consultation.

Planning

6.1

Actions to address risks and opportunities

6.2

Management system objectives and planning to Component 3 of the Framework: ‘Design’ includes internal and external context, roles and achieve them responsibilities, and communications and consultation

7

Support

7.1

Resources

7.2

Competence

7.3

Awareness

7.4

Communication

7.5 8 8.1

Component 1 of the Framework: ‘Leadership and commitment’ includes aligning RM, policy statement, resources and risk appetite.

Component 1 of the Process: ‘Communication and consultation’ includes involvement, risk information and ownership of risk.

Component 6 of the Process: ‘Recording and reporting’ includes information for decision-making Documented information and risk information for stakeholders. Operation Operational planning and Component 4 of the Framework: ‘Implementation’ control includes implementation deadlines, decision-making and implementation responsibilities. Component 3 of the Process: ‘Risk assessment’ includes description of the identification, analysis and evaluation stages of risk assessment. Component 4 of the Process: ‘Risk treatment’ includes the selection, design and implementation of risk treatment options.

9

Performance evaluation

9.1

Monitoring, measurement, Component 5 of the Framework: ‘Evaluation’ analysis and evaluation includes measuring framework performance and continued suitability of the framework.

9.2

Internal audit

Component 5 of the Process: ‘Monitoring and review’ includes monitoring RM outcomes, and inclusion of risk within performance reports.

Component 5 of the Framework: ‘Evaluation’ includes measuring framework performance and continued suitability of the framework. 9.3

Management review

10

Improvement

10.1

Non-conformity and corrective action

10.2

Continual improvement

Component 5 of the Process: ‘Monitoring and review’ includes monitoring RM outcomes, and inclusion of risk within performance reports.

Component 6 of the Framework: ‘Improvement’ includes value of RM, adapting the framework and integration of RM activities

RISK REGISTER Probability (P)

Impact (I)

Risk Level ( RL = P * I )

Existing Controls

Additional Action required

Probability after additional action (P)

Severity after additional action (I)

Risk Level after additional Accepted / Not action Accepted ( RL = P * I )