ShortKeys : for Windows 3.1, 95, NT [PDF]

Zitiervorschau

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ShortKeys™ 99 for Windows 95,98,NT

© Copyright 1996-1999, Insight Software Solutions, Inc. All Rights Reserved The Sentry Spelling-Checker Engine Copyright © 1996 Wintertree Software Inc.

What does it do?................................................................................................................................................. 3 Specifications....................................................................................................................................................... 4 Tutorial................................................................................................................................................................... 5 Main Window......................................................................................................................................................... 6 File Commands....................................................................................................................................................... 7 Edit............................................................................................................................................................................ 9 Options................................................................................................................................................................... 10 Tools....................................................................................................................................................................... 13 Prefix and Suffix Keys.......................................................................................................................................... 15 Input Window...................................................................................................................................................... 17 file:///E|/E-Books/PC%20Technik/18_SHORTKEY.htm (1 von 25) [13.05.2002 20:41:49]

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Editor Edit Commands........................................................................................................................................ 19 Editor Options...................................................................................................................................................... 20 Editor Tools.......................................................................................................................................................... 22 Symbols.................................................................................................................................................................. 23 Dates....................................................................................................................................................................... 24 Times....................................................................................................................................................................... 25 Spell Check........................................................................................................................................................... 26 Command Line Parameters........................................................................................................................ 27 Networking Considerations..................................................................................................................... 29 Commonly Asked Questions....................................................................................................................... 30 .INI File...................................................................................................................................................................... 31 Upgrade and Support Policy...................................................................................................................... 32 License, Copyright and Disclaimer........................................................................................................ 34 Order Information.......................................................................................................................................... 36

What does it do? ShortKeys is intended for use with programs that allow text input such as a word processor, text editor, e-mail program, etc. ShortKeys replaces a word with a sentence, paragraph or several paragraphs allowing you to save time by not having to key in the sentence or paragraphs. Errors in typing can be reduced. You simply choose a word and associate it with the replacement text. Enter virtually an unlimited number of word and replacement text combinations. To make it work, run the program and all word and replacement combinations will be active. Once ShortKeys is running, it will monitor all keyboard activity and if one of the specified words is used, then it will be erased and the replacement text will be keyed in its place. Uses for ShortKeys are numerous. Here are a few: Replacement of Personal Information Name, Address, Phone, Fax, E-Mail Web Site, Passwords E-Mail Tag Lines Customer Support/Support Centers Replies in letters Replies via e-mail Maintain Legal Documents/Paragraphs Maintain Medical/Dental Documents/Paragraphs Maintain Real Estate Documents/Paragraphs Maintain Documents/Paragraphs for Insurance, Banking or literally any other profession Sales/Quotes Letterhead file:///E|/E-Books/PC%20Technik/18_SHORTKEY.htm (2 von 25) [13.05.2002 20:41:49]

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Order Entry Secretaries--Letter Greetings, Closings The Possibilities go on...

Specifications Up to 10 characters may be entered as an original ShortKey (which are to be replaced). In addition, two Prefix Keys may optionally be entered in that are applied to all Original ShortKeys created. The following Prefix characters may be entered and used: The letters A through Z (both upper and lower case) The numbers 0 through 9 The following characters: ! @ # $ % ^ & _ = < > ? . ; , * - / + \ If you choose not to use a prefix key, you will need to press down the space bar, the enter key or a suffix character of . , : ; ? ! or - after typing the ShortKey to activate the replacement text. Each ShortKey may contain a maximum 3000 characters of replacement text. Virtually an unlimited number of original and replacement sets may be entered. An unlimited number of files (sets of replacements) may be maintained.

Tutorial You can use the following guide to see a quick demonstration of ShortKeys. 1. Run the ShortKeys Program. 2. Choose "Options | Prefix and Suffix Keys" from the main menu. 3. Click on "Use Prefix Keys" and Enter the ## for the Prefix Keys. Click the "Ok": button. 4. Select EDIT | ADD SHORTKEY from the main menu. 5. In the box titled "Original ShortKey" enter the following: test (please use lower case) 6. Tab to the box labeled "Replacement Text" 7. Enter the following: The brown cow jumped over the moon. 8. Click on the "Update" button. 9. Run the Windows "notepad" program (Click on Start, select run option and type in notepad and press the OK button.) 10. Once inside the notepad program, type the following: ##test 11. The ##test will be erased and replaced with the text: The brown cow jumped over the moon. 12. Return to the ShortKeys program and again choose "Options | Prefix and Suffix Keys" from the main menu. 13. Click on the "Use Suffix Keys" to activate this option. Click the "Ok" button. 14. Return to the Windows "notepad" program. 15. Type test and then hit either the Space Bar or the Enter Key. file:///E|/E-Books/PC%20Technik/18_SHORTKEY.htm (3 von 25) [13.05.2002 20:41:49]

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16. The word test will be erased and replaced with the text: The brown cow jumped over the moon.

Main Window The main window of ShortKeys displays the current active list of ShortKeys and the first portion of their replacement text.

The menu commands provide a number of options for using the program. File This menu item allows options for opening or creating a new set of ShortKeys, as well as import and export functionality. Edit This menu item allows you to add a new ShortKey, edit an existing ShortKey, delete a ShortKey or activate/deactivate a ShortKey. Options The Options menu provides a variety of configuration options such as Setting Prefix and Suffix Options, Displaying a Counter, Solitary Usage, Case Sensitive Usage, Clipboard Usage, Networking and placing an icon in the system tray. Tools Includes spell check options and a method for resetting the keyboard hooks.

File Commands FILE | NEW FILE Selecting FILE | NEW FILE from the menu of ShortKeys or clicking on the pictured speed button allows you to create a new set of ShortKey and replacement text macros. Multiple sets of macros can be maintained. You may file:///E|/E-Books/PC%20Technik/18_SHORTKEY.htm (4 von 25) [13.05.2002 20:41:49]

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wish to maintain different sets of macros that you use with specific applications. FILE | OPEN FILE Selecting FILE | OPEN FILE from the menu of ShortKeys or clicking on the pictured speed button allows you to open another set of ShortKey replacement macros. Multiple sets of macros can be maintained. You may wish to maintain different sets of macros that you use with specific applications. You can also create a new set of macros. FILE | IMPORT ASCII DELIMITED FILE The ASCII Delimited File format is supported by most other programs with import capabilities. This format is an ASCII text file where each element of the database is surrounded in double quotes and separated by commas. Each record is on an individual line. By its very nature, an ASCII Delimited import is limited to simple text replacements--replacement text cannot span multiple lines. If your replacement text occupies multiple lines, then you will need to use the "Import Text File" option below. Contents of this file might look something like: "phone","800-225-9832" "name","Fred B. Smith" "address","123 West Avenue, Small Town, USA 99999" FILE | IMPORT TEXT FILE Selecting FILE | IMPORT TEXT FILE from the menu of ShortKeys allows you to import a group of ShortKey combinations. Th text file must be in a specific format. An improper format will cause unpredictable results. The Exporting of the Text File (below) will save the file in the format that must be used. The format requires an " tag followed by the ShortKey all on one line. The next line or set of lines contains the replacement text. The replacement text can span multiple lines. The next ShortKey to be imported will again start with the " tag starting on a new line. An example appears below: issadd Insight Software Solutions, Inc. P.O. Box 354 Bountiful, UT 84011 Lic1 Licensor grants to Licensee a non-exclusive and non-transferable license to use ShortKeys upon the terms and conditions set forth in this Agreement. FILE | EXPORT TEXT FILE Selecting FILE | EXPORT TEXT FILE from the menu of ShortKeys allows you to export your ShortKeys to a text file that can readily be imported back into ShortKeys. The file format is the one displayed above under :File | Import Text File". FILE | OUTPUT SHORTKEY LIST The Output Shor Key List option allows you to create a text file containing all the ShortKey names and replacement texts. This text file can be imported into any word processor or text editor so that a hard copy of ShortKey and replacement text can be maintained if so desired. FILE | HIDE This option will only be available if the "Place In System Tray" option is being used. Making this selection will hide ShortKeys so that it disappears from the desktop and the program tray, but is still actually running. To unhide the program, you would need to left click on the ShortKeys icon in the system tray.

Edit EDIT | ADD SHORTKEY file:///E|/E-Books/PC%20Technik/18_SHORTKEY.htm (5 von 25) [13.05.2002 20:41:49]

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You may add a new ShortKey and replacement text by selecting EDIT | ADD SHORTKEY from the main menu or choosing the speed button shown. This will display the ShortKey Input Window where you can enter the ShortKey and replacement text. EDIT | EDIT SHORTKEY You may edit an existing ShortKey and its replacement text by highlighting the ShortKey and then selecting EDIT | EDIT SHORTKEY from the main menu or choosing the speed button shown. This will display the ShortKey Input Window where you can edit the ShortKey and replacement text. EDIT | REMOVE SHORTKEY You may delete an existing ShortKey by highlighting the ShortKey and then selecting EDIT | REMOVE SHORTKEY from the main menu or choosing the speed button shown above. You will be prompted to verify this action. EDIT | ACTIVATE (DEACTIVATE) SHORTKEY You may toggle between activating and deactivating an existing ShortKey by selecting EDIT | ACTIVATE SHORTKEY from the main menu or choosing the speed button shown above. If a ShortKey is deactivated, it will not execute the replacement text when typed in, but the definition is retained for future potential use. This is helpful for those cases where you may not want to use a given replacement at a particular time, but plan to use it later. Instead of deleting it and having to re-key it all back in later, you can simply deactivate it and then reactivate it at a later time. EDIT | FIND If you have a large number of ShortKeys listed and can't remember which one you're looking for, you can use the Find command to locate a key word in your replacement text. Click on Edit | Find or the speed button shown to activate the Find Text window. Type in the word that you are looking for and click the Ok button. The search will scan your replacement text items to look for a match. If one is found, it will highlight the first item found. You can then determine if this is the ShortKey you need. If no match is found, a message will display indicating no match was found.

EDIT | FIND NEXT Click on Edit | Find Next or the speed button to look for the next item that matches your search criteria as discussed above. You can search through the list until no matches are found. A message will display letting you know that you have gone through the entire list and no more matches have been found.

Options OPTIONS | PREFIX AND SUFFIX KEYS Select how you would like the ShortKey to be activated so that the replacement text is inserted into another application. You can use either Prefix or Suffix keys to trigger the ShortKey.

OPTIONS | NETWORK Selecting this option will help ensure that ShortKeys operates smoothly over a network. Network Considerations provides more detail about this option. file:///E|/E-Books/PC%20Technik/18_SHORTKEY.htm (6 von 25) [13.05.2002 20:41:49]

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OPTIONS | DISPLAY COUNTER COLUMN This option simply places a counter column on the main window of ShortKeys. The column runs on the left side of the ShortKey names and indicates how many ShortKey replacements you have defined.

OPTIONS | SOLITARY USAGE ShortKeys provides two methods of "ShortKey" detection. They are the Solitary Usage and the non Solitary Usage. This option can be set via the OPTIONS | SOLITARY USAGE main menu command. A check mark beside this menu command indicates that the solitary usage option is activated. The non solitary usage option is the default setting. Solitary Usage The solitary usage option indicates that a ShortKey will be recognized only when the ShortKey is preceded by a character or key that is not valid as part of the ShortKey name. Let's look at a couple examples to illustrate what this means. Assume your ShortKey was named red and replacement text was a bright color. If you were to key in the word Fred, the replacement would not take place. Why? Because "F" is a valid character in a ShortKey name. You really didn't want the replacement to take place because you were typing Fred and not red. However, if you were to key in the word red preceded by a blank space, the replacement would take place. Why? Because a blank space is not valid as part of a ShortKey. Valid characters for ShortKeys are listed in the specifications help topic. Non Solitary Usage The non solitary usage option indicates that a ShortKey will be recognized whenever the ShortKey text is keyed in even if it is part of another word. Let's look at the example above to illustrate what this means. Assume your ShortKey was named red and replacement text was a bright color. If you were to key in the word Fred, the replacement would take place and you would end up with Fa bright color. Normally, you would use the "non solitary usage" mode and add prefix keys to ensure that you did not get an accidental replacement. NOTE: Pressing down the CTRL or ALT key is detected by ShortKeys and is interpreted as a key being pressed. Therefore, if the ALT or CTRL key is pressed in the middle of a ShortKey that you are typing, the ShortKey will not be recognized and the replacement will not be made.

OPTIONS | CASE SENSITIVE DEFAULTS ShortKeys offers an option to use case sensitivity in the ShortKey names. This option can be set via the OPTIONS | CASE SENSITIVE main menu command. A check mark beside one of the options listed below indicates which option is active. None is the default setting. Match Upper Case First Char Between ShortKey & Text This option will allow the upper case setting of the first letter in the ShortKey to dictate that the first character in the macro will be upper case (if the first thing in the macro is a character). This option is mainly for those doing simple text replacement in documents and facilitates an easy way to capitalize the replacement text in instances where it needs to be such, as the beginning of a sentence. Require Exact Upper/Lower Case Match on ShortKey With this setting selected, you must key in a ShortKey exactly as it appears (upper and lower case letters) in order to file:///E|/E-Books/PC%20Technik/18_SHORTKEY.htm (7 von 25) [13.05.2002 20:41:49]

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have the replacement work. Without case sensitivity, you can key in either an upper or lower case letter of a ShortKey and have the replacement work. Here are a few examples: ShortKey

Case Sensitive

Not Case Sensitive

Mike tagline Address

Mike tagline Address

mike TaGLIne addreSS

None Neither of the above cases will apply with this option checked. The ShortKey will not be case sensitive.

OPTIONS | HOW TO EXECUTE ShortKeys offers the option to have all of your ShortKeys inserted into other applications using the Windows clipboard (Use Clipboard for All) or via the Keyboard option (Use Keyboard for All). Or you can set each individual ShortKey to either the Clipboard or Keyboard option with the (Use Individual Settings) option. Place a check mark beside any of the three options to activate your preferred setting. Use of the clipboard is the default setting. Replacement text can be sent to your application (when you key in a ShortKey) in one of two ways. One method is to have ShortKeys copy the replacement text to the Windows Clipboard and then tell your application to paste it into your current document. The other method is to have ShortKeys send the replacement text to your application as if it were being typed from the keyboard. What method is best and is there a time to use one or the other method? The Pros and Cons of using the clipboard or keyboard method are listed below and should help clarify this. Clipboard Pros Text replacement is very quick. The clipboard option should work with most programs and we feel it is the best option. Clipboard Cons The clipboard option may not work with some programs. If your program does not support the clipboard, it will not work. The clipboard option may require an extra step with some programs. If your program does support the clipboard, but does not use the standard "CTRL-V" command for pasting text, then you will need to invoke the paste command independently. See Commonly Asked Questions for more information. Keyboard Simulation Pros Works with any program. Keyboard Simulation Cons Text replacement will be slow and noticeably so for large sized text. OPTIONS | PLACE IN SYSTEM TRAY The "Place in System Tray" option, when checked, will place a ShortKeys icon into the Windows 95, 98 or NT system tray. The system tray is located at the right end of the bar that lists each application currently running. The icon in the system tray will serve two purposes. First, it will alert you to the fact that ShortKeys is running in the background. Second, clicking on the icon with the left mouse button will activate the program and bring it to the foreground. With this option invoked, you can choose to "Hide" ShortKeys from the desktop.

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Tools Spell Checker American Dictionary Check this option if you want the American Dictionary loaded when using the spell check option. This will use the American spellings of words. British Dictionary Check this option if you want the British Dictionary loaded when using the spell check option. This will use the UK spellings of words. Add to Dictionary You can add words to the dictionary by clicking on Tools | Spell Checker | Add to Dictionary. You can include words, abbreviations, names, URL's or others that you use frequently that are not already in the dictionary. So, when using the spell checker, you won't be stopped to verify the spelling when it comes to one of these items. To use the Dictionary Maintenance, just type in the word you want added to the dictionary and click on the Add button. The word will be added to the word list below. If you want to remove a word from your list, highlight the word and click on the Delete button. Click OK to save your changes or Cancel to abort.

Exclude from Dictionary There may be times that you do not want a word included in the dictionary, so that you will be stopped during the spell check process to verify the spelling. You can have these words excluded from the dictionary by clicking on Tools | Spell Checker | Exclude from Dictionary. A window similar to the one displayed above will appear. Type in the word you want excluded and click on the Add button. The word will be added to the word list below. If you want to remove a word from your list, highlight the word and click on the Delete button. Click OK to save your changes or Cancel to abort. Restore Keyboard Hooks file:///E|/E-Books/PC%20Technik/18_SHORTKEY.htm (9 von 25) [13.05.2002 20:41:49]

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It is possible for other programs which are run after ShortKeys to improperly install themselves into the system wide Windows keyboard hooks. This causes ShortKeys to no longer be able to monitor keystrokes. This option will reinstall the Windows keyboard hooks used by ShortKeys so that ShortKeys will have the first look at the keystrokes and will be able to monitor the keystrokes again.

Prefix and Suffix Keys Click on Options | Prefix and Suffix Keys or the speed button shown to activate the window displayed below. This window allows you to select how to trigger the ShortKey so that it will play back the replacement text into other applications. You can trigger the ShortKey by either using a Prefix or a Suffix key.

Use Prefix Keys The Prefix Keys are used to designate up to two characters that are to be added to the front end of every ShortKey. If you wanted every one of your ShortKeys to start with two pound signs (##), you could add these to the front of each ShortKey. It would then be very unlikely that you would have a replacement occur when you did not desire one, since you would not normally be typing ## in front of your text. An alternative to adding the ## to each ShortKey is to add it once as the Prefix Key. So if your Prefix Key was set to ## and your ShortKey was set to test, then you would have to type in ##test before a replacement would occur. Two Prefix Keys may optionally be input that are applied to all Original ShortKeys created. The following Prefix characters may be entered and used: The letters A through Z (both upper and lower case) The numbers 0 through 9 The following characters: ! @ # $ % ^ & _ = < > ? . ; , * - / + \ Use Suffix Key Another alternative is to use the Suffix Keys option. With this option activated, you would just type in your ShortKey and then press down either the Space Bar or the Enter Key. Punctuation keys such as . , : ; ? ! and - may also be used as a suffix key for a ShortKey. These characters will be replaced at the end of running the ShortKey and not appear in the replacement text. If your ShortKey was set to test, then type the word test while in another Windows application and press either the Space Bar, Enter Key or one of the punctuation keys listed above so that the text replacement would occur.

Include Punctuation Characters Punctuation keys such as . , : ; ? ! and - may also be used as a suffix key for a ShortKey, if you have the Include file:///E|/E-Books/PC%20Technik/18_SHORTKEY.htm (10 von 25) [13.05.2002 20:41:49]

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Punctuation Chars box checked. Retype Suffix Key The Retype Suffix Key option, when checked, will add your suffix key (Enter, Space or punctuation keys) to the end of your replacement text. This option is mainly for those who use ShortKeys as a simple text replacement in writing documents. Let's use the example of a ShortKey "test" with the replacement text of "This is a test" (without the quotation marks). In your word processor, if you were to type in "test" and use the space bar as the trigger, the replacement text would appear and the cursor would move over one space at the end of the text. Or if you typed "test" and used the ? to activate the ShortKey, the replacement text would appear with a ? at the end of the text. If this option is not checked, your suffix key will not be added to the end of the replacement text. Show Hints For ShortKeys using the "Suffix Option"--a new "Hint" mode is now available. A small window will pop up showing your ShortKey and up to the first 50 characters of the replacement Text. This alerts you to the fact that hitting the suffix key (i.e. enter, space, etc.) will invoke the substitution. It will also help to distinguish between closely named ShortKeys such as "ap", "app", "appr", etc as you will be able to see what the substitution is before it is made. Hint Position on Window If you have the Show Hints option checked, click on the area of the box that represents the area of your screen where you would like the hint to appear. You can choose from 9 locations of where to have the "Hint Window" appear on the top most window you are working in. Click OK to save your changes or Cancel to abort.

Input Window The Modify Keys window or editor allows you to add or edit existing ShortKeys. Enter the name of the ShortKey in the Original ShortKey text box and enter the replacement text in the space provided below. You can also copy text from another application or ShortKey and paste into the replacement keystrokes text area. Click the update button to save the ShortKey/replacement text combination. You may choose between the clipboard and keyboard options to place data in the replacement text. The Options section provides additional information to help you decide between the clipboard and keyboard options.

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Original ShortKey Enter the name of the ShortKey in the box, if you are adding a ShortKey. These are the keystrokes that you will type into other applications so that the expanded or replacement text will appear. Each ShortKey may be up to 10 characters in length. Options The options button will allow you to individually customize the ShortKeys you have already created. Otherwise the ShortKey options will default to the global settings defined. Symbols ShortKeys offers support for over 125 different international symbols and other characters. Click on the Symbols button to bring up a display of all symbols available for use as replacement text. Date Use this option to insert the current date into your application as part of your replacement text. Time Use this option to insert the current time into your application as part of your replacement text. Replacement Keystrokes This is the text that will be pasted into your active application. You can either type the replacement text into this field or copy and paste from other applications or ShortKeys. Each ShortKey may contain a maximum of 3,000 replacement characters. Click on the Update button to save the ShortKey or any changes made. Click on the Cancel button to abort the creation of the new ShortKey or any changes made.

Editor Edit Commands

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EDIT | CUT Standard Windows command. Highlight text in the Replacement Window and click on EDIT | CUT or use the hot key CTRL X. This will delete the highlighted text and place it in the Windows clipboard. EDIT | COPY Standard Windows command. Highlight text in the Replacement Window and click on EDIT | COPY or use the hot key CTRL C. This will copy the text into the Windows clipboard. EDIT | PASTE Standard Windows command. Place the cursor in the Replacement Window and click on EDIT | PASTE or use the hot key CTRL V. This will paste text from the Windows clipboard into the Replacement Window. EDIT | DELETE Standard Windows command. Highlight text in the Replacement Window and click on EDIT | DELETE or use the hot key CTRL D. This will delete the highlighted text. EDIT | INSERT SYMBOLS Activate the Symbols list for adding to the Replacement window by clicking on EDIT | INSERT SYMBOLS or use the hot key CTRL S. This can also be accomplished by clicking on the Symbols button. EDIT | FIND You can use the Find command to locate a key word in the replacement text of the ShortKey you are modifying. Click on Edit | Find or Ctrl F to activate the Find Text window as shown below. Type in the word that you are looking for and click the Ok button. The search will scan your replacement text for a potential match. If one is found, the first item located will be highlighted. If no match is found, a message will display indicating that no match was found.

EDIT | FIND AGAIN Click on Edit | Find Again or press the F3 key to look for the next item that matches your search criteria as discussed above. You can continue using the Find Again feature until a message displays advising you that the entire replacement text has been searched and no more matches have been found. EDIT | SEARCH AND REPLACE Use this feature to quickly replace a word found in your replacement text with another. Click on Edit | Search and Replace or Ctrl S to activate the Search and Replace window as shown below. Type in the word or phrase that you want replaced in the box next to Find. Then input the word or phrase that you want as the replacement in the box next to Replace With. Click the OK button to replace the "Find" word or phrase with your "Replace With" word or phrase. All instances of the "Find" word located in the replacement text will be substituted with the "Replace With" word or phrase.

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These options will allow you to individually customize the ShortKeys you have already created. Otherwise the ShortKey options will default to the global settings defined.

How To Execute If you selected "Use Individual Settings" from the "How to Execute" options of the Main Window, you will need to choose between the clipboard and keyboard settings. This will specify how the replacement keys are sent to the application you are using. Using the clipboard option will send the text to the Windows clipboard and paste it into your application. This is generally a much quicker insertion method. The keyboard option will send the text through the keyboard as if it were being typed in. In some cases the application you are using may not accept standard clipboard pastes. In this instance you would need to use the keyboard option. If you select this option, you can also input a delay in milliseconds to slow down the input of the replacement text. This may be necessary with large amounts of replacement text so that the keyboard buffer does not overflow and cause unreliable text input to your application. If you selected the "Use Clipboard for All" or "Use Keyboard for All" options from the Main Window Options setting, then the Clipboard and Keyboard buttons will be grayed out. What method is best and is there a time to use one or the other method? The Pros and Cons of using the clipboard or keyboard are listed below and should help clarify this. Clipboard Pros Text replacement is very quick. The clipboard option should work with most programs and we feel it is the best option. Clipboard Cons The clipboard option may not work with some programs. If your program does not support the clipboard, it will not work. The clipboard option may require an extra step with some programs. If your program does support the clipboard, but does not use the standard "CTRL-V" command for pasting text, then you will need to invoke the paste command independently. See Commonly Asked Questions for more information. Keyboard Simulation Pros Works with any program. Keyboard Simulation Cons Text replacement will be slow and noticeably so for large amounts of text.

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Case Sensitivity ShortKeys offers an option to use case sensitivity in the ShortKey names. This option will only affect the ShortKey that you are currently editing. Use the OPTIONS | CASE SENSITIVE menu command to change case sensitivity settings. A check mark beside one of the options listed below indicates which option is active. "None" is the default setting. Match Upper Case First Char Between ShortKey & Text This option will allow the upper case setting of the first letter in the ShortKey to dictate that the first character in the macro will be upper case (if the first thing in the macro is a character). This option is mainly for those doing simple text replacement in documents and facilitates an easy way to capitalize the replacement text in instances where it needs to be such, as the beginning of a sentence. Require Exact Upper/Lower Case Match on ShortKey With this setting selected, you must key in a ShortKey exactly as it appears (upper and lower case letters) in order to have the replacement work. Without case sensitivity, you can key in either an upper or lower case letter of a ShortKey and have the replacement work. Here are a few examples: ShortKey

Case Sensitive

Not Case Sensitive

Mike tagline Address

Mike tagline Address

mike TaGLIne addreSS

None Neither of the above cases will apply with this option checked. The ShortKey will not be case sensitive. Point the mouse at the option you want and click to select your preference.

Editor Tools TOOLS | INSERT SYMBOLS ShortKeys offers support for over 125 different international symbols and other characters. Click on Tools | Insert Symbols menu command or press CTRL I to bring up a display of all symbols available for use as replacement text. TOOLS | INSERT DATE Click on Tools | Insert Date or press CTRL A to insert the current date into your application as part of your replacement text. TOOLS | INSERT TIME Click on Tools | Insert Time or press CTRL T to insert the current time into your application as part of your replacement text. TOOLS | SPELL CHECK The spell checker allows you to check the spelling of your ShortKeys replacement text. To invoke the spell checker, you would choose "Tools | Spell Check" from the menu in the Editor Window or you may press CTRL K.

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Symbols ShortKeys offers support for a number of international symbols and other characters. Clicking on the Symbols button from the Input Window brings up a display of all symbols available, as shown below.

To insert a symbol into your replacement text, you can take the following steps: 1) Place the cursor where you want the symbol to appear in the replacement text. 2) Click on the Symbol button to activate the above window. 3) Highlight the symbol you want to use and then click on the OK Button or you can double click on the desired symbol. 4) The symbol is inserted into the replacement text and you are back into the Input Window ready to continue adding or editing text. Clicking on the Cancel button will return you to the Input Window without inserting any symbols.

Dates The current date can be placed inside the text that is played back by your ShortKey. Or you can insert a date set X number of days into the future or the past.

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A variety of date formats are available. Use the scroll bar to find the format that you need, as shown in the example above. The left hand column shows the date formats while the right hand column shows how the date format will appear in your replacement text. Highlight with the mouse the option you want and then click OK. Click cancel to exit without inserting the date into your replacement text. You may also specify to have all leading zeros in numbers not be shown by making sure the check box in the bottom left corner of the window is checked. You can also have a future or past date placed in your macro text. Choose if you need a prior date or future date by clicking on either the Future or Past buttons. In the Set Date box, type in the number of days beyond today's date or prior to today's date that you want inserted into the replacement date. You can insert up to 999 days in this field.

Times The current time can be placed inside the text that is played back by your ShortKey. A variety of time formats are available. Use the scroll bar to find the format that you need, as shown in the example below. The left hand column shows the time formats while the right hand column shows how the time format will appear in your replacement text. Highlight with the mouse the option you want and then click OK. Click cancel to exit without including the current time in your replacement text. You may also specify to have all leading zeros in numbers not be shown by making sure the check box in the bottom left corner of the window is checked.

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Spell Check The spell checker allows you to check the spelling of your ShortKeys replacement text. To invoke the spell checker, you would choose "Tools | Spell Check" from the menu in the Editor Window or you may press CTRL K. The spell checker will start at the beginning of the replacement text and work its way through to the end. If there are no spelling errors, a message will appear stating that all words were found in the dictionary and the spelling is OK. If a word is not found in the dictionary, then a dialog box entitled Spelling Suggestions will appear, as shown below. The word in question will appear at the top with possible suggestions listed underneath.

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Suggestions A list of suggestions (possible correct spellings) for the word in question will appear in the box. Replace Highlight the correct spelling of the word in the suggestion box and click on the Replace button. The correct word will be inserted into the Replacement Text and replace the misspelled word. Ignore If you are sure the word questioned by the spell checker is correct, click on the Ignore button. The word is bypassed and the spell checker continues searching for other words. Add If the word listed is not found in the spell checker, click on the Add button to add the word to the dictionary. The next time you use that word, the spell checker will skip over the word and not slow you down. Abort Clicking on the Abort button will stop the spell check process and return you to the previous window.

Command Line Parameters Command Line Parameters are commands that can be passed to the program when the program is first run. The following options are available: /B (Browse Mode) This places ShortKeys in a browse mode where the macro data cannot be modified. Changes can be made to the configurations such as program activation key, screen size etc. In addition, different macro files can be loaded in. This option can be especially helpful in administrating uniformity of macros over a network. /BA (Browse All Mode) This places ShortKeys in a browse mode where nothing can be changed. The only option given to the user is to terminate the program. This option can be especially helpful in administrating uniformity of macros over a network. /F (Load Macro File) This allows you to specify a specific macro file for loading on startup of ShortKeys. is replaced with the macro file name. A full path along with the "SHK" extension on the file name must be used. NOTE: File names and paths must have not have spaces in them or they will be interpreted as multiple command line parameters. You will be required to use the Short File Name equivalent if they do. /N (Network) This option forces the program to use the Network Mode. /S (Synchronize Network) This option is only useful if the Network Mode is active. This option forces the network synchronization option to be used. /SMxx (Synchronization Minutes) This option is only useful if the Network Mode is active. "xx" should be substituted with the number of minutes that macro file synchronization should take place. Valid values are from 1 minute to 99 minutes. /UP (Prefix Key) file:///E|/E-Books/PC%20Technik/18_SHORTKEY.htm (19 von 25) [13.05.2002 20:41:50]

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This option turns on the Prefix Key usage /US (Suffix Key) This option turns on the Suffix Key usage /Pxx (Prefix Key) This option sets the current Prefix Key where "xx" should be substituted with a valid prefix keys. Invalid prefix keys are ignored. /CC (Clipboard) This option sets the clipboard setting to "Use Clipboard For All" /CK (Clipboard) This option sets the clipboard setting to "Use Keyboard For All" /CI (Clipboard) This option sets the clipboard setting to "Use Individual Settings" /L (Low Memory) This option turns on the "Low Memory" Option /SOL (Solitary Usage) This option turns on the "Solitary Usage" Option /C (Case Sensitivity) This option turns on the "Case Sensitivity" Option /T (System Tray) This option places an icon in the System Tray Note: All of these options allow for a quick and easy setup for network considerations. For example, users can be restricted from changing ShortKey data using one of the browse modes allowing manageable uniformity across the network. Users can all access the same ShortKey file using the "Load Macro File" option so no configuration is required by first running the program. Network usage can be enforced using the "Network" option., etc.

Networking Considerations ShortKeys can be set up to run over a network with no ill effects. The options for making sure ShortKeys can be run smoothly over a network can be accessed via the "Options | Network" menu command. The following options can be found there: File Locking of ShortKey Files Choosing this option basically enables the networking capabilities of ShortKeys. File locking will be performed preventing overwriting of data by 2 or more users. If a user attempts to change any data in the ShortKey file and the data they currently display has been altered by another user, the user will be notified that the data has been changed and the new data will be loaded and displayed. Note: If you are not running ShortKeys over a network, you will be better off not selecting this option as you will avoid extra overhead required in checking for other users using the ShortKey file. However, no harm will be done if it is checked and you are not on a network. Automatic Synchronization Updating file:///E|/E-Books/PC%20Technik/18_SHORTKEY.htm (20 von 25) [13.05.2002 20:41:50]

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This option is available to allow automatic updating of the data displayed for a given user. This updating can be set to occur every minute, every two minutes on up to every 99 minutes. For example, if the interval is set to 5 minutes and another user makes a change to the same macro file that you have open, then within 5 minutes, the macro data will automatically be redisplayed in ShortKeys on your computer to reflect the changes made without you doing anything. When running ShortKeys over a network, you may wish to prevent certain users from changing any of the ShortKey data. It is possible for this to occur by using Command Line Parameters. NOTE: Please note that multi-user networking of this product requires site licensing.

Commonly Asked Questions I typed out the ShortKey in my program, but the replacement did not work? Why not? There are a few possibilities. 1. First, make sure ShortKeys is running. 2. Most likely, the problem is that you actually pressed another key on the keyboard somewhere in the middle of typing in your ShortKey. For instance, if you press down the CTRL key or the ALT key, this will interrupt the sequence of keys that ShortKeys sees. 3. You may be using the "Solitary Usage" option which prevents the ShortKey from being seen by ShortKeys in the way you might think. 4. It is also possible that you have run another program after running ShortKeys that installs itself improperly into the Windows Keyboard Hooks. This usually exhibits itself most often when you have ShortKeys and other programs loaded in your startup group. One of the other programs is being loaded after ShortKeys and is effectively blocking access to the keyboard. There are three solutions to this problem after finding the program causing the problem. They are: 1. Make sure ShortKeys is loaded (run) after the program that is causing the problem. 2. Select "Tools | Restore Keyboard Hooks" from the main menu of ShortKeys. These first 2 methods are really only workarounds. The real solution is 3. Get a fixed copy of the problem program from the manufacturer (or have them correct it if they don't have a fixed copy). I typed out the ShortKey in my program. The ShortKey was removed, but the replacement never appeared. What's going on? You are likely using the "Use Clipboard" option and your application does not support the standard "CTRL-V" command for pasting data into it. You have two options to try and overcome this problem. 1. ShortKeys will have copied the replacement data to the Windows clipboard. After you see your ShortKey disappear, you can invoke the clipboard paste command that is supported by your program. 2. Use the "Keyboard" option in ShortKeys and the replacement text will be sent to your application as if it were being typed in. When my text is replaced, it comes out garbled and/or I hear some beeping noises? What's wrong? What is happening here is a keyboard buffer overflow. Too much text is being sent to the keyboard at once. Your text really isn't being garbled, but a bunch of the text is being lost giving the appearance of garbled text. There are two solutions to this problem. 1. Use the clipboard option. This will immediately paste in your entire text and will not even use the keyboard. 2. If you must use the keyboard for long text, then increase the delay between each keystroke that is typed. This delay can be set while editing the ShortKey. Click on the "Options" button to do so. There are funny looking boxes showing under the replacement keys in the list box on the main window. What are these? If you have special characters such as the "Enter" key in your text, then these will show up as little boxes in the list file:///E|/E-Books/PC%20Technik/18_SHORTKEY.htm (21 von 25) [13.05.2002 20:41:50]

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box. There should normally be no concern that these show up. My replacement text is quite long, yet only the first 50 characters show up in the list box on the main window. Is there any reason for this? Yes, the list box showing the ShortKeys only contains the first 50 characters of the replacement text.

.INI File A file named SHORTKEY.INI is created in the Windows directory. This file contains initialization information for the program such as the screen size, last file open, etc. It is in ASCII format and may be edited directly if so desired, but should be done with caution. Removal of this file will reset all values back to the program defaults the next time the program is run and the file will be recreated.

Upgrade and Support Policy Upgrade Policy The code (.EXE file) for the licensed and unlicensed versions of the program are identical. It is the presence of a file SHTK951X.DLL that is supplied with the licensed version that causes the program to behave in a licensed fashion. The presence of the DLL will also cause any further versions of ShortKeys that still bear the 1.x release number to behave as licensed versions, wherever you obtain them from. Versions that bear the 1.x release number will generally be for minor enhancements and bug-fixes. Any release containing major new functionality will bear the release number 2.x, and an upgrade fee will likely be chargeable. NOTE: You may not distribute copies of the licensed version of this product. You may not distribute the SHTK951X.DLL file in any form. The free Lite version may be distributed and does not make use of this file. We will make new versions of ShortKeys available via the usual sources such as on-line services like CompuServe, AOL, MSN, the Internet and other BBSs and via disk vendors, shareware CD-ROM's, etc. The prime location for new releases are as follows: Internet: World Wide Web: http://www.shortkeys.com FTP Site: ftp://ftp.smartcode.com ftp://ftp.shortkeys.com If you do acquire a newer version of ShortKeys simply ensure that the SHTK951X.DLL file you received when you licensed is either in the directory that the ShortKeys program is in or is in your WINDOWS directory.

Getting Support Before you reach for the phone, please make sure you have looked through this Help File first. If you have a question that this Help File doesn't answer, or are reporting what appears to be a bug then we will be pleased to hear from you. But if it is a question that is answered in this Help file then all we will do is point you to the relevant section, and you will just get an answer a little bit slower. This is not meant to be awkward, but we try to keep our file:///E|/E-Books/PC%20Technik/18_SHORTKEY.htm (22 von 25) [13.05.2002 20:41:50]

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costs down to allow us to produce this high quality software at value-for-money prices, and answering support calls is an expensive undertaking. After all, some of the major software companies either charge for support or provide it on premium-price phone numbers. We don't want to have to do that. USA Insight Software Solutions, Inc. P.O. Box 354 Bountiful, UT 84011-0354 USA Phone: Fax: E-Mail:

801 295-1890 801 299-1781 [email protected]

United Kingdom Oakley Data Services, Lion Buildings, Market Place Uttoxeter, Staffs, ST14 8HZ United Kingdom Phone: Fax: E-Mail:

(+44) (0)1889 565064 (+44) (0)1889 563219 [email protected]

Other Please direct all correspondence to Insight Software Solutions, Inc. in the USA.

This program is authored by: Insight Software Solutions, Inc.

License, Copyright and Disclaimer Agreement The use of this program indicates your understanding and acceptance of the following terms and conditions. This license shall supersede any verbal or written statement or agreement to the contrary. If you do not understand or accept these terms you must cease using this product immediately. Copyright This product is © Copyright 1996-99 by Insight Software Solutions, Inc. This product is protected by United States copyright law and various international treaties. Disclaimer This product and/or license is provided as is, without any representation or warranty of any kind, either express or implied, including without limitation any representations or endorsements regarding the use of, the results of, or performance of the product, its appropriateness, accuracy, reliability, or correctness. The entire risk as to the use of this product is assumed by the user and/or licensee. Insight Software Solutions, Inc. does not assume liability for the file:///E|/E-Books/PC%20Technik/18_SHORTKEY.htm (23 von 25) [13.05.2002 20:41:50]

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use of this product beyond the original purchase price of the software. In no event will Insight Software Solutions, Inc. be liable for additional direct or indirect damages including any loss of profits or other incidental or consequential damages arising from any defects, or the use or inability to use the software, even if Insight Software Solutions, Inc. has been advised of the possibility of such damages. Restrictions You may not use, copy, modify, translate, or transfer the software, documentation, or any copy except as expressly defined in this agreement. You may not attempt to unlock or bypass any licensing algorithm utilized by the program. You may not remove or modify any copyright notices. The evaluation version of this product may be freely distributed. The license enabling file which disables the reminder screens, and that you receive with a full license to the product, may not be distributed by anyone without the prior written authorization of Insight Software Solutions, Inc. License for usage You have the non-exclusive right to use the program only by a single person, on a single computer at a time. You may physically transfer the program from one computer to another, provided that the program is only installed on a single computer at a time. Network deployment is only permitted if you have purchased licenses sufficient to cover the number of copies concurrently in use. Back-Up Copies You may make one copy of the software solely for "back-up" purposes. The backup copy must include any copyright notices contained in the original. License Transfer You may transfer the product to another party only if the other party agrees to all the terms and conditions of this agreement. If you transfer the program you must at the same time transfer any documentation and the back-up copy, or transfer any documentation and destroy the back-up copy. You may not retain any portion of the program, in any form, under any circumstance. Terms This license is effective until terminated. You may terminate it by destroying the software, the documentation and copies thereof. This license will also terminate if you fail to comply with any terms or conditions of this agreement. You agree upon such termination to destroy all copies of the program and of the documentation, or return them to Insight Software Solutions, Inc. Other Rights All other rights not specifically granted in this license are reserved by Insight Software Solutions, Inc.

Order Information The evaluation copy of ShortKeys has a built-in order form that can be accessed using "Help | Order" from the main menu. Ordering is also available via our web site at www.shortkeys.com. We do offer discounts for multi-copy site licenses. The discount schedule is as follows:

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Single User 2 user Up to 5 users Up to 10 users Up to 15 users Up to 20 users Up to 25 users Up to 30 users Up to 40 users Up to 50 users Up to 60 users Up to 70 users Up to 80 users Up to 90 users Up to 100 users Up to 150 users Up to 200 users Up to 250 users Up to 300 users Up to 500 users Up to 750 users Up to 1000 users Unlimited Site License

$19.95 $35 $ 75 $144 $206 $255 $299 $340 $430 $499 $570 $640 $700 $750 $795 $1,135 $1,430 $1,695 $1,910 $2,790 $3,593 $3,987 $7,125

Contact information can be found in our Support topic in this help file.

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